Course overview
Start hereAI for Grant Managers
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Priya's Thursday, two ways

9 lessons · 26 prompts

A day in the life of a Grant Manager: what changes with these prompts.

Track progress as a member

Priya, a grant manager at a regional food security nonprofit.

Priya starts Thursday with a funder guideline that runs thirty pages. She opens ChatGPT and uses the Grant Guidelines Basics prompt to pull out eligibility rules, the submission deadline, and the required budget form. She checks each item against page numbers in the original PDF.

At lunch, she uses the Budget Tracking And Forecasting prompt in Claude to turn a messy spreadsheet into a simple monthly view. She notices a supply line that is running ahead of plan and flags it for her program lead.

In the afternoon, Priya uses the Timelines And Coordination prompt in Gemini to build a shared calendar for report deadlines and staff check-ins. She also uses the Funder Communication And Updates prompt to write a short email to a program officer about a small change in the budget. She edits the email to sound like her own voice.

By four o'clock, Priya has a clear to-do list and a draft email. She leaves on time, picks up her daughter from soccer, and walks the dog before dinner. The time she won back goes to her family, not to more screen work.

Before

  • Guidelines take hours to sort.
  • Budget surprises show up late.
  • Deadlines live in my head.
  • Reports wait until the last minute.

After this course

  • Guidelines become clear checklists.
  • Budget issues surface early.
  • Deadlines sit on a shared calendar.
  • Reports start from a strong draft.

What you'll learn

  • Read Guidelines: Turn dense funder guidelines into eligibility rules, deadlines, and submission requirements.
  • Track Budgets: Structure grant budgets, forecast spending, and spot variances before they grow.
  • Check Compliance: Translate compliance rules into checklists and review documentation for common gaps.
  • Draft Reports: Draft progress reports and turn program data into a funder-ready narrative.
  • Update Funders: Prepare routine funder emails and organize call notes that keep relationships clear.
  • Build Timelines: Build grant timelines and remind staff about upcoming deadlines and responsibilities.
  • Manage Subawards: Clarify subaward requirements, review subrecipient reports, and prepare monitoring questions.
  • Visit and Audit Prep: Prepare site visit agendas, turn notes into findings, and get audit documents ready.

How this course works

  1. 9 lessonsOne task of your job each, from grant guidelines basics to financial review and audit prep.
  2. Ready-to-paste promptsCopy, fill in the parts in {{brackets}}, paste into ChatGPT, Claude or Gemini.
  3. Tick and completeTick the prompts you tried and mark each lesson complete.
  4. Get certifiedFinish and keep the prompts as your own library.