Course overview
Start hereAI for School Administrators
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Priya's Thursday, two ways

8 lessons · 30 prompts

A day in the life of a School Administrator: what changes with these prompts.

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Priya, an assistant principal at a busy middle school.

Priya starts Thursday with a voicemail from a parent upset about a bus stop change. She opens ChatGPT and uses the Parent Communication prompt: 'Draft a warm, clear email to a parent about a bus stop change. Explain the reason, the new time, and who to call with questions.' She edits the draft, adds the route number, and sends it before homeroom.

At 10 a.m. she has a discipline meeting. She uses the Student Discipline & Documentation prompt in Claude to turn her notes into a neutral record: 'Student was late to class three times this week. Write a factual summary without blame and list next steps for a conference.' She checks the details and saves it.

After lunch, the principal asks for a budget update. Priya uses the Budget & Purchasing prompt in Gemini: 'Turn these three vendor quotes for playground mulch into a one-page explanation for the parent board. Keep it plain and note the difference in delivery time.' She sends the draft to the principal.

Before she leaves, she uses the Scheduling & Calendars prompt in ChatGPT to draft next month's duty roster. She adds the names and swaps, then posts it. The drafts saved her about an hour, so she walks to the parking lot while it is still light and picks up her daughter from practice.

Before

  • Messages wait until after the last bell
  • Discipline notes take three rewrites
  • Schedules live in a messy spreadsheet
  • Budget updates feel like a second language

After this course

  • Parent emails go out before homeroom
  • Discipline records are clear on first draft
  • Duty rosters post without late-night edits
  • Budget updates explained in plain words

What you'll learn

  • Parent messages: Draft, soften, and translate routine and hard messages for families.
  • Staff updates: Write memos, agendas, and minutes without losing the details that matter.
  • Discipline records: Create neutral, defensible documentation and prepare for follow-up conversations.
  • Master schedules: Build a master schedule, exam weeks, and duty rosters as a workable draft.
  • Budget requests: Turn numbers and vendor quotes into plain-language explanations and persuasive asks.
  • Policy summaries: Translate regulations into plain English and track what your school must do.
  • Safety and facilities: Sort building problems, write safety procedures, and plan campus logistics.
  • Reports and supervision: Make sense of raw numbers and write fair, growth-focused reports.

How this course works

  1. 8 lessonsOne task of your job each, from parent communication to data, reports & supervision.
  2. Ready-to-paste promptsCopy, fill in the parts in {{brackets}}, paste into ChatGPT, Claude or Gemini.
  3. Tick and completeTick the prompts you tried and mark each lesson complete.
  4. Get certifiedFinish and keep the prompts as your own library.