Celiveo 365 adds AI document management to cloud print-shared knowledge base, Teams Q&A, 1-hour setup, 30-day trial

Celiveo 365 Enterprise Adds AI Document Management to Cloud Print: Shared Knowledge, Teams AI Queries, 1-Hour Deploy

Celiveo announced a major update to Celiveo 365 Enterprise: AI-powered document management built directly into its zero-trust cloud print platform. The result is a secure, shared corporate knowledge base, natural-language queries in Microsoft Teams, and tighter control over document flow-built for speed, accuracy, and clear ROI.

According to CEO Jean-Francois d'Estalenx, the integration enables faster decisions, fewer errors, reclaimed employee time, seamless knowledge sharing, and strong security-turning costs into profits with significant ROI potential.

What changed

Celiveo 365 now captures documents, web pages, emails, and scans with a simple Ctrl-P (no client install). Content from teams across the organization feeds a secure, AI-driven knowledge base that can be queried in plain English inside Microsoft Teams. The same platform manages cloud print with pull-print, authentication, print rules, and AI-driven DLP.

Why this matters for executives

• Faster decisions: Teams find what they need without chasing files or colleagues.
• Time savings: 15 minutes to 2 hours back per person per day, based on reduced search and rework.
• Knowledge continuity: Departing employees don't take critical context with them-access updates instantly via Entra ID.
• Onboarding speed: New hires query the full knowledge base on day one.
• COST discipline: Eliminate on-prem print servers, cut print waste by up to 50%, and optimize Azure storage over standard user drives.

Key capabilities

• Shared corporate memory with AI: Secure, searchable knowledge built from organization-wide contributions.
• Natural-language queries in Teams: Ask "What happened with client XYZ in 2025?" and get summaries, metadata, and document links. Access is enforced via Microsoft Entra ID cohorts for need-to-know control. Learn about Entra ID
• Enterprise-grade security and compliance: Role-based permissions react to organizational changes automatically. Knowledge stays with the company.
• Cloud print + AI DLP: Pull-print, PIN/badge authentication, print rules, and end-to-end visibility.
• One-hour deployment: Deep native integration with Azure and Entra ID means you can be live in under an hour.
• 30-day trial: Full platform access, including AI document management, at zero cost.
• Highest security standards: ISO 27001:2022 certified (UKAS UK, Intertek). Documents are encrypted and stored in your own Azure tenant with AES-256 and Azure Key Vault support. Azure Key Vault overview

How it works (simple flow)

• Employees hit Ctrl-P on Windows, Mac, iOS, Android, or web-select Celiveo to capture and route content securely.
• Documents are encrypted, permissioned via Entra ID, and indexed into the shared knowledge base.
• Teams bot answers questions in natural language, linking to the right sources with context and metadata.
• Printing uses the same identity layer with pull-print and policy controls, with AI DLP to reduce leak risk.

Economics to watch

• ROI up to 1000%: Driven by time savings, lower print waste, and infrastructure cuts.
• No print servers, less shadow IT, and predictable Azure billing in your tenant.
• Optimized storage costs versus user-drive approaches like OneDrive.

Security posture

• ISO 27001:2022 certification.
• AES-256 document encryption, keys managed via Azure Key Vault.
• Zero-trust access enforcement with Microsoft Entra ID and automatic role updates.
• Data residency and control: content stays in your Azure tenant.

Fit for Microsoft 365 environments

Built as elastic SaaS on Azure PaaS, Celiveo 365 integrates with Entra ID, interacts through a Teams AI bot, and supports a wide range of printers and MFPs while extending Microsoft Universal Print. Deployment is fast, training is minimal, and governance stays aligned with your existing identity model.

Next steps

Estimate your impact with the ROI calculator and start the 30-day trial. Learn more at celiveo.com.

About Celiveo

Celiveo is an ISO 27001:2022-certified provider of zero-trust cloud print and AI-enhanced document management solutions for mid-to-large enterprises. The company helps eliminate print servers, secure sensitive data, and improve productivity through pure SaaS integrations with Microsoft 365.