Course overview
Start hereAI for Office Managers
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Priya's Wednesday, two ways

8 lessons · 24 prompts

A day in the life of an Office Manager: what changes with these prompts.

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Priya is an office manager at a mid sized architecture firm.

Priya starts Wednesday with a full inbox. A client wants to move a project kickoff. She opens ChatGPT and uses the scheduling prompt to find a new time that works for six people. She pastes in the calendar details and asks for two options.

Then she uses the correspondence prompt to draft an email to the client and a separate note to her team. She changes the tone to friendly but clear. The whole thing takes ten minutes instead of thirty.

After lunch, the printer on the third floor jams again. She uses the facilities prompt in Claude to write a work order with the machine number and the error message. Then she uses the supplies prompt in Gemini to compare two paper vendors and draft a reorder request for the front desk.

By 4 p.m. she has time to walk through the new hire onboarding checklist and leave a note for tomorrow. She leaves on time and stops at the bakery near her office. The time she won back goes to her family dinner and a book she has been meaning to read.

Before

  • Inbox never seems to empty.
  • Meetings shift and reminders pile up.
  • Vendor quotes take too many calls.
  • Maintenance requests get lost in email.

After this course

  • Emails drafted in minutes, not hours.
  • Schedules fixed with two clear options.
  • Supplies reordered before we run out.
  • Facilities issues tracked and resolved faster.

What you'll learn

  • Everyday correspondence: Write professional emails, announcements, and replies quickly with a clear prompt.
  • Scheduling and meetings: Plan calendars, resolve time conflicts, and send reminders without back and forth.
  • Supplies and vendors: Create reorder lists, compare supplier quotes, and draft supply requests.
  • Facilities requests: Turn maintenance problems into clear work orders and preventive schedules.
  • Expenses and budgets: Organize expenses, explain budget changes, and write spending policy reminders.
  • Staff coordination: Assign tasks, prepare one on ones, and summarize team feedback.
  • Policies and onboarding: Rewrite policies in plain language and build onboarding checklists and training schedules.
  • Vendor management: Diagnose equipment problems, compare service contracts, and review vendor performance.

How this course works

  1. 8 lessonsOne task of your job each, from drafting everyday correspondence to advanced troubleshooting and vendor management.
  2. Ready-to-paste promptsCopy, fill in the parts in {{brackets}}, paste into ChatGPT, Claude or Gemini.
  3. Tick and completeTick the prompts you tried and mark each lesson complete.
  4. Get certifiedFinish and keep the prompts as your own library.