Course overview
Start hereAI for Catering Managers
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Priya's Thursday, Two Ways

8 lessons · 25 prompts

A day in the life of a Catering Manager: what changes with these prompts.

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Priya, catering manager at a small events company

Priya starts Thursday with a client email. A bride wants to add a vegan option for twelve guests at a Saturday wedding. Priya opens ChatGPT and uses the Menu Planning Basics prompt. She types: 'Suggest three vegan main courses that fit a plated dinner under a set budget, no nuts, no soy.' In two minutes she has options to send to the chef.

Next she needs to update the cost estimate. She uses the Cost Estimation And Pricing prompt to adjust the per person price for the new dish. Then she writes a short proposal update with the Client Proposals And Communication prompt. The client replies with a yes before lunch.

After lunch, Priya turns to the kitchen. The vegan dish changes the prep order. She uses the Kitchen Prep And Workflow prompt to shift the timeline and scale the recipe for twelve portions. The chef gets a clear plan instead of a rushed phone call.

By four o'clock, the changes are handled. Priya uses the extra hour to walk the venue with the chef and check table settings. She leaves on time, knowing Saturday is under control.

Before

  • Writing proposals late into the evening
  • Recalculating costs by hand, twice
  • Juggling staff calls and menu changes
  • Feeling behind before the event starts

After this course

  • Drafting proposals in minutes, not hours
  • Costs updated with a few clicks
  • Prep plans clear for the whole team
  • Time to walk the venue and breathe

What you'll learn

  • Menu Planning Basics: Generate menu ideas that match a client's taste, budget, and dietary needs, then refine them with AI.
  • Cost Estimation And Pricing: Draft per person pricing and full cost estimates so you can quote confidently.
  • Client Proposals And Communication: Write clear proposals and handle client questions or changes without starting from scratch.
  • Staff Hiring And Training: Create job posts, training materials, and onboarding schedules for your catering team.
  • Kitchen Prep And Workflow: Plan prep timelines, scale recipes, and organize kitchen work for smooth event days.
  • Equipment And Setup Logistics: List equipment needs, draft rental orders, and build setup plans that leave nothing behind.
  • Food Safety And Allergen Management: Build food safety checklists and allergen protocols that keep guests safe.
  • Event Day Troubleshooting: Think through contingency plans and solve common problems when the event is live.

How this course works

  1. 8 lessonsOne task of your job each, from menu planning basics to event day troubleshooting.
  2. Ready-to-paste promptsCopy, fill in the parts in {{brackets}}, paste into ChatGPT, Claude or Gemini.
  3. Tick and completeTick the prompts you tried and mark each lesson complete.
  4. Get certifiedFinish and keep the prompts as your own library.