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Prompt course · 8 lessons · 25 prompts · 1 hour · Beginner

AI for Catering Managers

Eight short lessons teach you how to use AI for menus, cost estimates, proposals, staff training, kitchen prep, logistics, food safety, and event day problems. Each lesson gives you prompts you can copy and adapt.

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What you'll learn

  • Menu Planning Basics: Generate menu ideas that match a client's taste, budget, and dietary needs, then refine them with AI.
  • Cost Estimation And Pricing: Draft per person pricing and full cost estimates so you can quote confidently.
  • Client Proposals And Communication: Write clear proposals and handle client questions or changes without starting from scratch.
  • Staff Hiring And Training: Create job posts, training materials, and onboarding schedules for your catering team.
  • Kitchen Prep And Workflow: Plan prep timelines, scale recipes, and organize kitchen work for smooth event days.
  • Equipment And Setup Logistics: List equipment needs, draft rental orders, and build setup plans that leave nothing behind.
  • Food Safety And Allergen Management: Build food safety checklists and allergen protocols that keep guests safe.
  • Event Day Troubleshooting: Think through contingency plans and solve common problems when the event is live.

What's inside

8 lessons · 25 prompts
  1. Before you start · framework course Planning Prompt Frameworks: BROKE, COAST, SCOPE, SPARK and MoreUse this planning framework to map a 200-guest wedding menu, track food costs, and iterate orders based on RSVP changes.
  2. Start here Priya's Thursday, Two WaysA day in the life of a Catering Manager, before and after these prompts.
  3. 01 Lesson 1 · 4 prompts Menu Planning Basics
  4. 02 Lesson 2 · 3 prompts Cost Estimation And Pricing
  5. 03 Lesson 3 · 3 prompts Client Proposals And Communication
  6. 04 Lesson 4 · 3 prompts Staff Hiring And Training
  7. 05 Lesson 5 · 3 prompts Kitchen Prep And Workflow
  8. 06 Lesson 6 · 3 prompts Equipment And Setup Logistics
  9. 07 Lesson 7 · 3 prompts Food Safety And Allergen Management
  10. 08 Lesson 8 · 3 prompts Event Day Troubleshooting

About this course

7 topics

Prompt Course for Catering Managers: From Menu to Event Day

Catering managers wear many hats. One hour you are costing a wedding for two hundred guests, the next you are calming a client who wants to change the main course. This course gives you ready prompts for each part of that work.

The lessons follow the natural flow of an event, from the first menu idea to the last plate cleared. You will practice with your own AI tool, whether that is ChatGPT, Claude, or Gemini. By the end, you will have a set of prompts you can reuse.

  1. The lessons
    1. Menu Planning Basics: Use AI to generate and refine event menus that fit the client's taste, budget, and dietary needs.
    2. Cost Estimation And Pricing: Use AI to draft accurate cost estimates and per-person pricing for catering events.
    3. Client Proposals And Communication: Use AI to write clear, professional proposals and handle client questions or changes.
    4. Staff Hiring And Training: Use AI to create job posts, training materials, and onboarding schedules for catering staff.
    5. Kitchen Prep And Workflow: Use AI to plan prep timelines, scale recipes, and organize kitchen workflow for events.
    6. Equipment And Setup Logistics: Use AI to list equipment needs, draft rental orders, and create setup plans for events.
    7. Food Safety And Allergen Management: Use AI to build food safety checklists, explain safe practices, and create allergen protocols.
    8. Event Day Troubleshooting: Use AI to think through contingency plans and solve common problems during events.
  2. What The Course Covers

    Each lesson focuses on one part of catering management. You will see example prompts, learn why they work, and then adapt them to your own events. The lessons are short and practical, designed to be used the same day.

  3. How The Lessons Connect

    The course follows the arc of an event. Menu planning leads to costing, then proposals, then staffing and prep. Later lessons cover logistics, safety, and troubleshooting. You can go in order or jump to what you need right now.

  4. How To Use The Prompts Well

    Good prompts give context. Tell the AI the number of guests, the budget, the dietary needs, and the style of the event. Ask for a draft, then ask for changes. You stay in charge of the final decision.

  5. Who This Course Is For

    This course is for catering managers who plan and run events. It is also useful for catering supervisors moving into management. No technical background is needed. If you can describe an event, you can use these prompts.

  6. Safety And Privacy For This Job

    Client names, guest lists, and payment details should be handled with care. The course shows you how to use AI without sharing sensitive information. You will learn to keep private data out of prompts and follow your company's rules.

  7. Your Next Step

    Pick one lesson that matches a task on your calendar this week. Open your AI tool and try the prompt. Adjust it until the result fits. Then save it for next time.