Priya's Thursday, two ways
8 lessons · 29 prompts
A day in the life of a Facilities Manager: what changes with these prompts.
Track progress as a memberPriya, a facilities manager for a mid-size office campus.
Priya starts Thursday with a sink leak in Suite 210, a broken lobby door, and three emails about parking. She opens ChatGPT and uses the Maintenance Request Triage prompt to sort them into urgent, soon, and routine. The sink leak becomes a work order with the shutoff valve location and a note to call the tenant.
Next she has two vendor bids for window cleaning. She uses the Vendor Contract Support prompt in Claude to compare scope, insurance, and start dates. It points out that one bid excludes high glass, so she asks a clear question before signing.
The utility bill shows a jump from last month. She uses the Energy Usage Monitoring prompt in Gemini to read the data and draft a short note for her director. It suggests checking the weekend schedule and the loading dock lights.
After lunch, she uses the Emergency Response Planning prompt to update the storm drill script for the east wing. She adds the new tenant list and prints it for the safety binder. With the time she saves, she walks the building, checks the roof drain, and leaves on time.
Before
- Inbox full of scattered complaints
- Vendor emails waiting for answers
- Safety binder behind schedule
- Energy report still not started
After this course
- Prioritized work orders by 9 a.m.
- Vendor questions answered with clear notes
- Safety checklists ready for review
- Energy story ready for leadership
What you'll learn
- Maintenance triage: Turn scattered complaints into clear, prioritized work orders and technician instructions.
- Vendor contracts: Draft scopes, compare bids, and explain contract terms before you commit.
- Space planning: Plan layouts, estimate square footage, and gather input for moves.
- Safety compliance: Create checklists, explain requirements, and draft incident reports.
- Janitorial oversight: Define cleaning standards, audit performance, and correct service issues.
- Energy monitoring: Read utility data, find savings, and explain energy performance to leadership.
- Preventive maintenance: Build maintenance calendars, write work instructions, and forecast repair budgets.
- Emergency planning: Draft building-specific plans, drill scripts, and tenant communication templates.
How this course works
- 8 lessonsOne task of your job each, from maintenance request triage to emergency response planning.
- Ready-to-paste promptsCopy, fill in the parts in {{brackets}}, paste into ChatGPT, Claude or Gemini.
- Tick and completeTick the prompts you tried and mark each lesson complete.
- Get certifiedFinish and keep the prompts as your own library.