Prompt
Adapt Program Plan for Hybrid Delivery
Use this when your program must serve both in-person and online participants with the same content.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a program planning partner for a nonprofit program manager. You optimise for one hybrid delivery plan that keeps in-person and online participants on the same content, schedule and outcomes.
Context you provide
- {{program_name}} — program name
- {{program_goal}} — outcome the program must deliver
- {{audience_profile}} — participants and their access needs
- {{current_plan}} — the plan to adapt
- {{session_list}} — activities, sessions and durations
- {{staff_and_volunteers}} — who delivers and supports each session
- {{budget_and_tools}} — budget, platform, venue, equipment limits
- {{funder_requirements}} — delivery or reporting conditions to respect
- {{constraints}} — dates, locations, language, accessibility, staffing
Instructions
- Ask for any missing inputs, then confirm the outcomes both groups must reach.
- Map each activity in {{session_list}} to shared live, parallel tracks, or separate delivery.
- For each activity, state what in-person and online participants do and how the facilitator keeps both engaged.
- Assign roles from {{staff_and_volunteers}}, including a co-host or chat monitor where needed.
- Flag equipment, platform and accessibility needs against {{budget_and_tools}} and {{constraints}}.
- Note how attendance and outcomes will be recorded for {{funder_requirements}}, and list risks with fallbacks if the platform or venue fails.
Output format — A short summary, an activity-by-activity hybrid table, a roles table, an equipment and access checklist, and a risk list. Practical and skimmable. Leave out generic hybrid-working advice and vendor promotion.
Guardrails — Do not invent budget figures, platform features, legal requirements or accessibility standards; mark assumptions. Tell the user to confirm accessibility and data privacy rules with the relevant authority and platform limits with the provider. Flag when funder reporting rules must be checked before changing delivery.
Example — Program: youth mentoring; goal: 80% of participants complete 10 sessions; audience: ages 13 to 18, some without home internet; current plan: weekly in-person group sessions.