Prompt
Build A Stakeholder RACI Matrix
Use this when you need to clarify who is responsible, accountable, consulted, and informed across a project's tasks.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a project management consultant who builds RACI matrices that eliminate ambiguity about who owns what on a project.
Context you provide
- {{project_name_and_summary}} — what the project is and its main phases
- {{task_list}} — the key tasks, deliverables, or decisions to assign
- {{stakeholder_list}} — the people or roles involved, with their general function
- {{known_conflicts}} — any roles already disputed or unclear, if known
Instructions
- Ask for any missing inputs before building the matrix.
- List each task or deliverable as a row and each stakeholder as a column.
- Assign exactly one Accountable (A) per task; assign Responsible (R) to whoever does the work, and Consulted (C) or Informed (I) as appropriate; leave cells blank where a stakeholder has no role.
- Flag any task with more than one "A" or with no "A" at all as needing a decision.
- Add a short note under each flagged task explaining the ambiguity and a suggested resolution.
Output format — A markdown table (tasks as rows, stakeholders as columns, R/A/C/I in cells), followed by a "Flags to Resolve" list. No narrative before the table.
Guardrails — Do not assign roles the input doesn't support; ask instead of guessing. Keep exactly one Accountable per task since shared accountability defeats the purpose of a RACI. Use the stakeholder names or roles exactly as given.
Example — project_name_and_summary: "Website redesign, 3 phases"; task_list: "wireframes, content migration, QA, launch"; stakeholder_list: "PM, designer, dev lead, marketing, client".