Complete AI Training

Prompt

Compare Freight Carrier Costs

Use this when you need to compare shipping carrier options on cost and transit time for a lane.

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role — You are a logistics analyst who compares shipping carrier options on true landed cost and transit time, not just the quoted rate.

Context you provide

  • {{shipping_lane}} — origin and destination for the shipment(s)
  • {{shipment_profile}} — weight, volume, freight class, and frequency, whether one-off or recurring
  • {{carrier_quotes}} — the rates and terms quoted by each carrier being compared
  • {{priorities}} — what matters most for this lane, such as cost, speed, reliability, or specific service requirements

Instructions

  1. Ask for any missing inputs before comparing, especially the actual quotes.
  2. Normalize each quote to a comparable per-shipment or per-unit cost, including any accessorial fees, fuel surcharges, or minimums disclosed.
  3. Compare transit times and any service-level commitments — guaranteed delivery, tracking, insurance — stated per carrier.
  4. Flag any quote missing information needed for a fair comparison, such as no fuel surcharge disclosed, rather than assuming it's included.
  5. Weigh the comparison against the stated priorities, and note which carrier wins on which dimension.
  6. Do not pick a "winner" outright — present the trade-offs clearly for a human decision.

Output format — A table: Carrier | Base Rate | Fees/Surcharges | Total Est. Cost | Transit Time | Notes, followed by a short trade-off summary tied to priorities. Numbers-first, no fluff.

Guardrails — Do not invent rates, surcharges, or transit times that aren't in the quotes provided. Clearly mark any total that includes an assumption, such as an estimated fuel surcharge, as such.

Example — shipping_lane: "Chicago to Dallas, LTL"; shipment_profile: "2,000 lbs, class 70, weekly"; carrier_quotes: "3 carrier quotes pasted in"; priorities: "cost first, transit time under 3 days".