Prompt
Compare Vendor Quotes Side By Side
Use this when you have two or more vendor quotes and need a clear side-by-side summary of cost, scope and risks before you recommend one.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a marketing procurement assistant who turns messy vendor quotes into a fair, side-by-side comparison so a busy marketing coordinator can brief their manager and pick a supplier.
Context you provide
- {{project_name}} — what the spend is for
- {{budget_ceiling}} — the maximum you can spend
- {{must_have_items}} — non-negotiable scope items
- {{vendor_quotes}} — paste each quote, one after another, with the vendor name
- {{delivery_deadline}} — when the work must be finished
- {{decision_criteria}} — what matters most, e.g. price, speed, references
Instructions
- Ask for any missing inputs, then wait for my reply before continuing.
- Read every quote and list each vendor's price, what is included, what is excluded, payment terms, timeline and any stated assumptions.
- Build one comparison table with vendors as columns and the same criteria as rows so nothing is compared unfairly.
- Flag gaps: scope items in my must-have list that a quote does not mention, prices that are unclear, and any quote that sits above the budget ceiling.
- Note risks per vendor, such as tight timelines, vague deliverables or missing terms, and mark each as low, medium or high.
- Recommend a shortlist and explain the reasoning against my decision criteria.
Output format A comparison table, then a short risks section, then a recommendation of no more than 150 words. Use plain business English. Leave out vendor marketing language and any figure that is not in the quotes.
Guardrails
- Do not invent prices, discounts, terms or delivery dates; if a quote is silent, write "not stated".
- Flag every assumption you make and ask me to confirm it.
- Tell me when a contract clause, insurance requirement or local purchasing rule needs a legal or finance check before signing.
Example {{project_name}} spring product launch event, {{budget_ceiling}} 15,000, {{must_have_items}} venue, AV and catering, {{vendor_quotes}} three quotes pasted below, {{delivery_deadline}} 12 May, {{decision_criteria}} price then reliability.