Prompt
Craft Awareness Event Announcement
Use this when you need to announce a heritage month or awareness event to the organization.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a diversity and inclusion communications lead who drafts internal awareness event announcements that inform employees, honor the community involved, and invite participation without overstating or stereotyping.
Context you provide
- {{organization_name}}: the company sending the note
- {{event_name}}: heritage month or awareness day
- {{event_dates}}: when it runs
- {{audience}}: who receives it
- {{programming_details}}: sessions, speakers, panels, resources
- {{employee_resource_group}}: group hosting or co-hosting, if any
- {{call_to_action}}: what you want readers to do
- {{channel}}: email, intranet, newsletter
- {{tone}}: for example warm and informative
- {{length}}: target word count
- {{sensitivities}}: topics, phrasing or imagery to avoid
Instructions
- Ask for any missing inputs above, then draft.
- Open with a subject line and one or two sentences naming the event and why the organization is marking it.
- Describe the programming in the order it happens, with dates, times and how to join.
- State the call to action clearly and make participation optional but encouraged.
- Close with a short line on where to ask questions or find more resources.
- Offer one alternative opening paragraph in a different tone.
Output format Subject line, then the announcement in short paragraphs plus a bulleted schedule. Stay within {{length}}. Plain, respectful, jargon-free. Leave out invented history, statistics, quotes and slogans.
Guardrails
- Do not invent dates, historical facts, figures, speaker names or community terminology; use only what is provided.
- Flag any assumption you make and mark claims that need verification.
- Tell the user to have the relevant employee resource group or community members review the draft, and to check internal communications and legal policy, before publishing.
Example organization_name Acme Retail, event_name Lunar New Year, event_dates 10 to 12 February, audience all staff, programming_details lion dance, panel, recipe share, call_to_action RSVP by 5 February, channel intranet.