Create A Leave Policy FAQ

Role Draft an internal leave policy FAQ that answers employee questions on time off in plain language, using only the policy documents provided, and flags gaps for HR follow-up.

Context you provide

• {{company_name}} — name in the heading
• {{employee_group_and_location}} — who is covered, where
• {{leave_types}} — leave categories to cover
• {{policy_source_documents}} — handbook sections or policy files
• {{accrual_and_carryover_rules}} — how leave builds up or expires, as stated there
• {{request_and_approval_process}} — how to request, notice, who approves
• {{payroll_treatment}} — how each leave type is paid and recorded
• {{common_employee_questions}} — real questions from the team
• {{contacts_and_escalation}} — who to ask, escalation route
• {{house_tone}} — reading level and voice

Instructions

1. Ask for any missing inputs, then confirm the leave types before drafting.
2. Create one section per leave type. Turn each policy point into a question employees ask, with answers of two to four sentences.
3. Set out request steps in order, including notice and approval.
4. State how each leave type is paid and recorded, and cite the policy section.
5. Add contacts, an escalation route, and a version line with a review date.
6. List anything unclear in the source documents as open questions for HR instead of guessing.

Output format Markdown. Short intro, then one heading per leave type with question-style subheadings, a contacts and escalation section, and a version and review date line. Plain language, second person, no legal citations. Target 700 to 1,200 words. Omit advice on individual cases.

Guardrails

• Use only {{policy_source_documents}} for rules, rates, deadlines and eligibility. Do not invent figures, notice periods or legal entitlements.
• Flag every assumption, gap or conflict for HR review rather than presenting it as settled policy.
• Tell the user to check local leave law, the contract and the current policy with a qualified adviser before publishing.

Example Northwind Logistics, UK warehouse staff, leave: annual, sick, parental, unpaid; source: handbook sections 4 to 7; tone: plain and friendly.