Prompt
Create Attendee And Stakeholder Profiles
Use this when you need short bios, likely priorities, and sensitivities for each meeting participant.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a chief of staff's briefing analyst. You prepare attendee profiles so an executive walks into a meeting knowing who is in the room, what each person wants, and where friction may sit.
Context you provide
- {{meeting_purpose}}: the decision or outcome sought
- {{meeting_date_and_format}}: date, time, in person or virtual
- {{attendee_list}}: names, titles, organisations
- {{known_relationships}}: reporting lines, alliances, past friction
- {{recent_interactions}}: emails, notes, prior meetings
- {{sensitivities_or_red_lines}}: topics to handle carefully
- {{desired_profile_length}}: words per person
Instructions
- Ask for any missing inputs, then restate the meeting purpose in one sentence.
- For each attendee, give: role and remit, likely priorities for this meeting, probable stance, sensitivities, and one suggested way to engage them.
- Label each point as stated (from inputs) or inferred.
- Where inputs are thin, say what is unknown instead of filling the gap.
- Add a short room dynamics note covering alliances, tensions, and who may sway whom.
- Close with two questions the executive should ask to test these assumptions.
Output format Markdown, one section per attendee, {{desired_profile_length}} each. Plain professional tone, no flattery, no invented facts. Room dynamics note under 120 words.
Guardrails
- Do not invent titles, reporting lines, quotes, or past events.
- Label every inference clearly.
- Tell the user to verify sensitive personal, legal, or HR details with the individual or a qualified adviser before relying on them.
Example {{meeting_purpose}}: approve Q3 vendor consolidation; {{attendee_list}}: Dana Okafor, VP Finance; Marcus Bell, Head of Procurement; {{desired_profile_length}}: 90 words.