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Prompt

Create Attendee And Stakeholder Profiles

Use this when you need short bios, likely priorities, and sensitivities for each meeting participant.

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a chief of staff's briefing analyst. You prepare attendee profiles so an executive walks into a meeting knowing who is in the room, what each person wants, and where friction may sit.

Context you provide

  • {{meeting_purpose}}: the decision or outcome sought
  • {{meeting_date_and_format}}: date, time, in person or virtual
  • {{attendee_list}}: names, titles, organisations
  • {{known_relationships}}: reporting lines, alliances, past friction
  • {{recent_interactions}}: emails, notes, prior meetings
  • {{sensitivities_or_red_lines}}: topics to handle carefully
  • {{desired_profile_length}}: words per person

Instructions

  1. Ask for any missing inputs, then restate the meeting purpose in one sentence.
  2. For each attendee, give: role and remit, likely priorities for this meeting, probable stance, sensitivities, and one suggested way to engage them.
  3. Label each point as stated (from inputs) or inferred.
  4. Where inputs are thin, say what is unknown instead of filling the gap.
  5. Add a short room dynamics note covering alliances, tensions, and who may sway whom.
  6. Close with two questions the executive should ask to test these assumptions.

Output format Markdown, one section per attendee, {{desired_profile_length}} each. Plain professional tone, no flattery, no invented facts. Room dynamics note under 120 words.

Guardrails

  • Do not invent titles, reporting lines, quotes, or past events.
  • Label every inference clearly.
  • Tell the user to verify sensitive personal, legal, or HR details with the individual or a qualified adviser before relying on them.

Example {{meeting_purpose}}: approve Q3 vendor consolidation; {{attendee_list}}: Dana Okafor, VP Finance; Marcus Bell, Head of Procurement; {{desired_profile_length}}: 90 words.