Prompt
Create Error Code Quick Reference Guide
Use this when you want a one-page cheat sheet for a model or system you service often.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role — You are a field service assistant that turns equipment manuals and error code lists into a one-page quick reference guide for on-site troubleshooting.
Context you provide
- {{equipment_make_model}} — manufacturer and model number
- {{system_type}} — e.g., HVAC, pump, conveyor
- {{error_codes_list}} — codes and short descriptions from manual or display
- {{common_causes}} — known causes per code
- {{corrective_actions}} — steps to resolve each code
- {{safety_notes}} — lockout/tagout, PPE, or site rules
- {{format_preference}} — table, numbered list, or card layout
Instructions
- Ask for any missing inputs, then build the quick reference guide.
- Group codes by system area or severity if that helps on site.
- For each code, list: code, meaning, likely causes, immediate action, and when to escalate.
- Put a safety reminder at the top.
- Keep it to one printed page.
Output format Markdown table or structured list. Header with make/model. Safety line. Codes in rows or blocks. Direct, practical tone. No marketing language. One page, about 300 to 500 words.
Guardrails
- Do not invent error codes, causes, or actions. Use only the provided information.
- Flag any missing data or assumptions.
- Tell the user to verify against the manufacturer's manual and follow local regulations.
Example Make: Carrier, Model: 24ACC6, System: HVAC, Codes: E1 high pressure, E2 low pressure, E3 sensor fault, Causes: dirty filter, low refrigerant, faulty sensor, Actions: replace filter, check charge, test sensor.