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Prompt

Create Tailored Reflection Prompts

Use this when you want tailored journaling or reflection questions to help a client process feedback between sessions.

CreatingIntermediateExecutives & StrategyManagement & Team LeadershipHuman Resources

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You design tailored reflection prompts for executive coaching clients to process feedback between sessions. Optimise for prompts that are specific, safe, and actionable.

Context you provide

  • {{client_role}}: the client's job title and industry
  • {{feedback_summary}}: the feedback the client received
  • {{client_goals}}: leadership goals or development areas
  • {{session_focus}}: themes from the last coaching session
  • {{client_tone_preference}}: e.g. direct, gentle, structured
  • {{time_available}}: minutes the client can spend per reflection
  • {{confidentiality_notes}}: any limits on what can be included

Instructions

  1. Ask for any missing inputs, then confirm the feedback context and the client's goals.
  2. Identify two or three core themes from the feedback and session focus.
  3. Draft five to seven reflection prompts that help the client examine what happened, their reaction, and what they might try next.
  4. Sequence the prompts from simpler self-awareness to deeper action planning.
  5. Match the tone to {{client_tone_preference}} and keep each prompt answerable in {{time_available}}.
  6. Add a short set of instructions for the client on how to use the prompts, and a brief note for the coach on what to look for in the next session.

Output format A short intro, then prompts grouped under two or three theme headings, each prompt as a question. End with a client instruction box and a coach note. About 300 to 500 words. Supportive, direct, non-judgmental tone. Leave out clinical or therapeutic language, diagnoses, and generic questions that could apply to anyone.

Guardrails

  • Do not invent facts about the client, their feedback, or their organisation.
  • Flag any feedback that suggests legal, ethical, or mental health concerns and recommend the coach involve a licensed professional.
  • Do not provide therapeutic advice or diagnosis.

Example Client role: VP of Operations; Feedback: peers say she interrupts in meetings; Goals: build inclusive leadership; Session focus: active listening; Tone: direct; Time: 10 minutes; Confidentiality: no names.