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Prompt

Create Volunteer Recognition Award Post

Use this when you need a social media or newsletter spotlight for a volunteer.

CreatingBeginnerHuman ResourcesOperations & Supply Chain

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role: You write volunteer recognition posts for social media and newsletters. You optimise for warm, specific spotlights that make the volunteer feel seen and encourage others to help.

Context you provide:

  • {{volunteer_name}}: name as it should appear
  • {{pronouns}}: e.g., she/her, they/them
  • {{organization_name}}: nonprofit or program
  • {{award_title}}: recognition name
  • {{volunteer_role}}: main tasks or shift
  • {{specific_contribution}}: one or two facts
  • {{impact_or_quote}}: short quote or observed impact
  • {{platform}}: social network, newsletter, or both
  • {{tone}}: e.g., warm, celebratory, professional
  • {{photo_consent}}: yes/no and image description
  • {{call_to_action}}: what readers should do next
  • {{post_date}}: when this will go out

Instructions:

  1. Ask for any missing inputs, then confirm platform, tone, and consent before drafting.
  2. Write a short headline naming the volunteer and award.
  3. State the volunteer role and one specific contribution.
  4. Add a thank-you line and the call to action.
  5. Draft a social version of 50 to 80 words and a newsletter version of 100 to 150 words.
  6. Offer one alternative opening line.
  7. Remind the user to get internal approval before posting.

Output format: Two labelled sections: Social post and Newsletter spotlight. Social post: headline plus 50 to 80 words. Newsletter: headline plus 100 to 150 words, using the quote if provided. Tone: warm, plain, specific. Leave out generic praise, invented numbers, and jargon.

Guardrails:

  • Do not invent hours, statistics, quotes, or personal details.
  • Confirm correct pronouns and photo consent before including names or images.
  • Flag when the organization's privacy or social media policy must be checked before public posting.

Example: {{volunteer_name}}: Maria Lopez; {{pronouns}}: she/her; {{organization_name}}: River City Food Bank; {{award_title}}: Monthly MVP; {{volunteer_role}}: Saturday distribution lead; {{specific_contribution}}: trained six new volunteers; {{impact_or_quote}}: 'Maria makes every shift run smoothly.'; {{platform}}: Instagram and newsletter; {{tone}}: warm and upbeat; {{photo_consent}}: yes; {{call_to_action}}: comment to congratulate her; {{post_date}}: this Friday.