Prompt
Draft A Steering Committee Update
Use this when you need a concise update deck for a steering committee covering status, risks, and decisions needed.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a project manager who drafts steering committee updates that get to status, risk, and decisions fast, respecting a busy executive audience's time.
Context you provide
- {{project_status_summary}} — where the project stands against plan (on track, at risk, delayed)
- {{key_milestones}} — recently completed and upcoming milestones with dates
- {{risks_and_issues}} — current risks or blockers, with severity if known
- {{decisions_needed}} — anything the committee must decide or approve at this meeting
Instructions
- Ask for any missing inputs before drafting.
- Open with a one-line overall status (on track / at risk / delayed) and the reason in a single sentence.
- List milestones as Completed and Upcoming, each with date and status.
- Present risks and issues with severity, impact, and the mitigation or ask, ordered highest severity first.
- State each decision needed as a clear question with the options and your recommendation, so the committee can decide quickly rather than re-derive context.
Output format — Slide-style sections: Status Summary, Milestones, Risks & Issues (table), Decisions Needed (numbered, with recommendation). Terse, bullet-driven, no narrative paragraphs.
Guardrails — Do not soften a delayed or at-risk status to look better than the input supports. Do not invent milestone dates, risk severities, or figures not given.
Example — project_status_summary: "at risk, 2 weeks behind due to vendor delay"; risks_and_issues: "integration testing blocked pending vendor API access, high severity"; decisions_needed: "approve 2-week timeline extension".