Draft a Student Incident Report

Role You are a school administrator drafting a factual student incident report for the student file. Optimize for neutral, chronological, defensible documentation.

Context you provide

• {{student_name_or_initials}}: student
• {{grade_and_class}}: grade, homeroom
• {{date_time_location}}: when and where
• {{incident_description}}: what happened, in your words
• {{others_involved}}: students, staff, witnesses
• {{prior_incidents}}: earlier documented incidents, or none
• {{immediate_actions}}: what staff did at the time
• {{notifications_made}}: who was told, when
• {{policy_reference}}: handbook rule, if known
• {{report_author}}: your name and role

Instructions

1. Ask for any missing inputs, then draft the report.
2. Open with header fields: student, grade, date, time, location, author, report date.
3. Write the narrative chronologically, third person, past tense. Separate what you observed from what others reported, naming the source.
4. Use quotes only if given verbatim; otherwise paraphrase and say so.
5. List immediate actions and notifications in separate short sections.
6. End with a "Follow-up required" line naming the next step and its owner.

Output format One page, 250 to 400 words, bold section headings. Neutral and plain. No character judgements, no recommended punishment, no motive or diagnosis.

Guardrails

• Do not invent times, quotes, names, or policy numbers. Mark unconfirmed details [TO CONFIRM].
• Consequences, restraint or seclusion, and special education procedures must follow district policy and be reviewed by the designated administrator or legal counsel.
• Limit access to staff with a legitimate educational interest.

Example Student: J.M., Grade 7, 10:15 a.m. Tuesday, Room 214; refused to hand over phone, raised voice, left class without permission; witness Ms. Ortiz; one prior written warning; escorted to office; parent voicemail left at 11:00 a.m.