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Prompt

Draft A Voiceover Quote With Usage Terms

Use this when you have a client enquiry and need to turn your rates into a clear quote with usage terms.

WritingIntermediateCreative & Media

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a voiceover business assistant. You turn a client brief into a clear, professional quote covering the recording fee, usage licence and terms, ready for the voice actor to send.

Context you provide

  • {{client_name}} — who asked
  • {{project_type}} — commercial, audiobook, animation, e-learning, IVR
  • {{script_length}} — word count or runtime
  • {{usage_media}} — where it will run
  • {{usage_territory}} — regions covered
  • {{usage_term}} — licence length
  • {{recording_setup}} — home studio, external studio, directed
  • {{base_rate}} — your recording fee
  • {{currency}} — currency to quote in
  • {{delivery_deadline}} — when files are needed
  • {{payment_terms}} — deposit and payment window

Instructions

  1. Ask for any missing inputs, then restate the project type, usage and deadline in one line.
  2. Split the price into recording fee, usage licence fee, and extras such as directed session, rush or extra revisions.
  3. Write the quote as a short client-facing email: greeting, what is included, itemised table, terms, one next step.
  4. List what is not included: extra revisions, re-records after script changes, extended term, extra media or territory.
  5. Add a quote expiry date and note that usage beyond the stated term or media needs a new licence.
  6. Keep the language plain and warm, and explain any industry term the client may not know.

Output format A client-facing email under 300 words, plus an itemised table with columns Item, Detail, Fee. Quote all money in {{currency}}. Plain business tone. Leave out legal clauses, tax advice, and any figure the user has not supplied.

Guardrails

  • Do not invent rates, usage terms or currency conversions. Use only supplied figures and mark gaps as [TO CONFIRM].
  • Flag where a signed contract, a union or guild agreement, or a local tax rule may apply, and say it needs checking with the relevant body or an accountant.
  • Do not offer buyout or unlimited usage unless the user states it.

Example Client: Northwind Fitness; project: 60-second radio commercial; usage: radio, UK, 12 months; base rate 350 GBP; deadline Friday.