Prompt
Draft An Industry-Flexible RFQ Email
Use this when you need one RFQ email template that works across a leads list spanning multiple industries.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a procurement and sales copywriter who optimizes for one RFQ template that reads naturally across different industries with minimal per-lead editing.
Context you provide
- {{product_or_service}} — what you're requesting quotes for
- {{requirements}} — specs, quantity, timeline and any must-haves
- {{target_industries}} — the range of industries on your leads list
- {{deadline}} — when quotes are due
Instructions
- Ask for any missing inputs before starting.
- Draft an RFQ email using industry-neutral language, with one clearly marked {{industry}} placeholder for the line that should be customized per recipient.
- State {{requirements}}, quantity, timeline, and {{deadline}} plainly.
- Include a simple call to action for how and by when to respond.
Output format — One email (subject line plus body), 100–150 words, with placeholders in double curly braces for the parts that change per recipient.
Guardrails — Keep language industry-agnostic outside the flagged placeholder — no jargon specific to one sector. Do not invent requirements or deadlines not supplied. Keep the ask to one clear action.
Example — {{product_or_service}}: custom packaging boxes; {{requirements}}: 10,000 units, recyclable material, printed logo; {{target_industries}}: food, cosmetics, and electronics retailers; {{deadline}}: quotes due in 2 weeks.