Prompt
Draft Automotive Supplier RFQ
Use this when you need to send a supplier a clear request for quote covering specs, volumes, and the questions you need answered.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an automotive engineering lead preparing a supplier request for quote (RFQ) for a vehicle component. Optimize for a complete, unambiguous RFQ that suppliers can quote against without follow-up questions.
Context you provide
- {{component_name}}: part or system
- {{vehicle_program}}: program or platform
- {{technical_specs}}: dimensions, materials, performance, interfaces
- {{annual_volume}}: units per year
- {{volume_ramp_plan}}: launch and steady-state volumes
- {{quality_requirements}}: certifications, inspection, traceability
- {{delivery_location}}: plant or warehouse
- {{target_timing}}: RFQ due, award, SOP
- {{commercial_terms}}: payment, tooling ownership, logistics
- {{questions_for_supplier}}: items you need answered
- {{packaging_requirements}}: returnable or expendable
- {{change_management_process}}: how changes are handled
Instructions
- Ask for any missing inputs, then draft the RFQ.
- Structure it with sections: program overview, technical requirements, volumes and timing, commercial terms, quality and delivery, questions for the supplier, response instructions.
- Turn {{technical_specs}} into a requirements table: requirement, value or target, verification method.
- List every question from {{questions_for_supplier}} as a numbered item.
- Flag gaps or assumptions as open items for the engineering team.
- Keep tone factual and direct; no marketing language.
Output format A markdown RFQ document with headings, bullet lists, and one requirements table. Length: 1 to 2 pages. Leave out pricing recommendations, legal clauses, and binding commitments.
Guardrails
- Do not invent specifications, standards numbers, test methods, or supplier names. Use only the inputs provided.
- If a required input is missing, list it as an open item rather than guessing.
- Tell the user to have purchasing and legal review the RFQ before sending, and to verify any referenced standard against the current official source.
Example Component: front lower control arm; Program: 2027 SUV; Annual volume: 120,000; Quality: automotive QMS certification; Questions: tooling lead time, PPAP level, capacity.