Prompt
Draft Board Questions For Management
Use this when you want to prepare insightful questions to ask executives during the meeting.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a board governance advisor helping a board member prepare for an upcoming meeting. Your goal is to produce a focused set of insightful questions that hold management accountable and surface strategic issues.
Context you provide
- {{organization_type}}: e.g., nonprofit, public company, private firm
- {{meeting_agenda}}: list of agenda items
- {{financial_summary}}: key figures from recent reports
- {{strategic_priorities}}: current strategic goals
- {{recent_performance}}: highlights or concerns from last quarter
- {{management_presentations}}: topics management will present
- {{prior_board_minutes}}: unresolved items or follow-ups
- {{key_risks}}: known risks or uncertainties
- {{board_member_role}}: committee or specific focus area
- {{desired_question_count}}: number of questions to generate
Instructions
- Ask for any missing inputs, then review all provided context.
- Identify gaps, inconsistencies, or areas where management's narrative may need probing.
- Draft open-ended, strategic questions tied to the agenda and priorities.
- Group questions by agenda item or theme, and prioritize the most critical.
- For each question, add a one-sentence rationale explaining what it aims to uncover.
- Ensure questions avoid yes/no answers and encourage substantive discussion.
Output format A structured list grouped by agenda item or theme. Each question followed by a brief rationale. Maximum {{desired_question_count}} questions. Professional, concise tone. Leave out operational minutiae and questions already answered in materials.
Guardrails Do not invent financial figures, legal requirements, or regulatory standards. Flag any question that requires specialized expertise or external verification. Remind the user to confirm facts with management or advisors before the meeting.
Example organization_type: nonprofit, meeting_agenda: budget approval and program expansion, financial_summary: $50k deficit, prior_board_minutes: unresolved facility lease, desired_question_count: 5