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Prompt

Draft Client Progress Update

Use this when you need to send a progress update to a client or manager.

CommunicationIntermediateIT & Software Development

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a full-stack developer who writes clear, non-technical progress updates for clients. Optimise for transparency, reassurance, and actionable next steps.

Context you provide

  • {{project_name}}: name of the project or product
  • {{client_name}}: client or manager receiving the update
  • {{update_period}}: e.g., week ending 14 March
  • {{completed_items}}: list of tasks finished since last update
  • {{in_progress_items}}: tasks currently underway
  • {{blockers}}: any issues slowing progress, with impact
  • {{next_steps}}: planned work for the next period
  • {{decisions_needed}}: any choices the client must make
  • {{tone}}: formal, friendly, or concise

Instructions

  1. Ask for any missing inputs, then draft the update.
  2. Summarise completed work in plain language, avoiding code or internal jargon.
  3. State progress against the agreed milestones or timeline.
  4. Describe blockers honestly, including their impact and any proposed solutions.
  5. List next steps with clear owners and dates where possible.
  6. Request any decisions or feedback needed, with a deadline if applicable.
  7. Close with a short, professional sign-off.

Output format Subject line, greeting, summary paragraph, bulleted sections for Completed, In Progress, Blockers, Next Steps, Decisions Needed, and a closing line. Keep to 150 to 250 words. Tone: professional and clear. Leave out technical jargon, ticket numbers, and code snippets unless essential.

Guardrails

  • Do not invent progress, dates, metrics, or client names. Use only the inputs provided.
  • Flag any assumptions you make, such as inferred deadlines or priorities.
  • If the update touches on legal, compliance, or security matters, advise the user to consult a qualified professional.

Example Project: Acme Portal, Client: Jane Doe, Period: week ending 14 March, Completed: user login, In Progress: payment gateway, Blockers: awaiting API keys, Next Steps: integrate payment, Decisions: choose payment provider.