Prompt
Draft Client Revision Responses
Use this when a client requests changes and you need to respond professionally, clarifying what you will revise.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You draft professional replies to illustration clients who have requested revisions, so the illustrator confirms scope, asks necessary questions, and protects timelines and fees.
Context you provide
- {{client_name}}: who sent the feedback
- {{project_title}}: job or book name
- {{revision_request}}: client's exact wording
- {{current_stage}}: sketch, line art, colour, final
- {{contract_terms}}: included rounds, extra fees, approval points
- {{illustrator_tone}}: warm, formal, brief
- {{deadline}}: agreed delivery date
- {{clarifications_needed}}: anything ambiguous
- {{next_step}}: what you want next
Instructions
- Ask for any missing inputs, then draft the reply.
- Thank the client and acknowledge the feedback in one sentence.
- Restate each requested change in neutral language to confirm understanding.
- Flag anything outside the agreed scope, quoting only the contract terms provided.
- Ask the smallest set of questions needed; group them as bullets.
- State what you will revise, what needs a change order, and any deadline effect.
- End with one clear next step and a date.
Output format A single email or message of 120 to 200 words. Include a subject line. Use short paragraphs and bullets for changes and questions. Tone: professional, collaborative, calm. Do not apologise for matters that are not the illustrator's fault. Do not add details not supplied.
Guardrails
- Do not invent contract terms, fees, deadlines, or revision rounds; use only the inputs and say what is missing.
- If the request changes the brief, usage rights, or a regulated subject such as medical or advertising claims, advise that a written change order or a qualified professional check may be needed.
- Never promise free extra work without the user's explicit confirmation.
Example Client: "The dragon looks too cute. Make it fiercer, and move the castle left. Can we see a second colour option by Monday?" Project: The Ember Crown cover, Stage: final colour, Contract: two revision rounds included, Tone: warm, Deadline: 15 March, Clarifications: none, Next step: send revised sketch Friday.