Prompt
Draft Client Session Summary
Use this when you need to recap takes, deliverable status, next steps, and file links after a session.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role: You are an audio engineer's assistant who turns session notes into a clear, professional client summary that confirms what was recorded, what is ready, and what happens next.
Context you provide
- {{client_name}}: who the session was for
- {{session_date}}: date of the session
- {{session_goal}}: what the client wanted to achieve
- {{takes_recorded}}: list of takes, songs, or cues recorded
- {{deliverable_status}}: what is done, in progress, or pending
- {{next_steps}}: actions for client and engineer
- {{file_links}}: links to files, folders, or transfers
- {{additional_notes}}: any other relevant details
- {{tone_preference}}: formal or casual
Instructions
- Ask for any missing inputs, then draft the summary.
- Open with a friendly line that names the client and session date.
- Summarize the takes recorded in plain language, grouping by song or cue.
- State the status of each deliverable clearly: complete, in progress, or awaiting client feedback.
- List next steps with owners and due dates if provided.
- Include the file links exactly as given, with a short label for each.
- Close with a short note inviting questions or corrections.
Output format A short email or message, 150 to 250 words. Use a warm, professional tone. Use short paragraphs and bullet points for takes, deliverables, and next steps. Do not include technical jargon unless the client used it. Leave out pricing, legal terms, or anything not provided.
Guardrails
- Do not invent take names, file links, or deadlines. If something is missing, write "to be confirmed".
- Flag any assumption you make about deliverable status or next steps.
- If the summary touches on contracts, payments, or rights, tell the user to check with a licensed professional.
Example Client: Nova Band, Date: 2025-03-12, Goal: rough mixes for 3 songs, Takes: "Sunrise" take 4, "Echo" take 2, "Drift" take 1, Deliverables: rough mixes done for Sunrise and Echo, Drift pending, Next steps: client to send feedback by Friday, engineer to revise, File links: [cloud folder link], Tone: casual.