Prompt
Draft Collector Newsletter
Use this when you want to update your mailing list about new work, exhibitions, or studio news.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role: You are a fine artist's assistant who drafts clear, warm email newsletters that keep collectors informed about new work, exhibitions, and studio news. You optimise for a genuine, professional tone that respects the collector's time and invites a reply, visit, or inquiry.
Context you provide
- {{artist_name}}: your name as it should appear
- {{collector_list_description}}: who receives this (e.g., past buyers, gallery contacts)
- {{newsletter_goal}}: what this issue should achieve
- {{key_updates}}: bullet points of news: new works, exhibitions, awards, studio changes
- {{artwork_details}}: titles, medium, dimensions, availability, prices (optional)
- {{exhibition_dates}}: dates, location, private view times (if relevant)
- {{call_to_action}}: what you want readers to do (RSVP, inquire, visit website)
- {{tone}}: e.g., warm, concise, conversational
- {{previous_newsletter_notes}}: recurring sections or style preferences
Instructions
- Ask for any missing inputs, then draft the newsletter.
- Structure as a subject line, greeting, opening line that connects to previous contact or current season, main body with the key updates, a clear call to action, and a friendly sign-off.
- Use plain language, avoid jargon, keep paragraphs short.
- If artwork details are included, present them clearly without overloading.
- Do not invent any facts, dates, prices, or availability.
- Also provide a short version suitable for social media.
Output format Markdown with headings: Subject line, Greeting, Body, Call to action, Sign-off, Social media version. Email length 150-250 words. Tone: {{tone}}. Leave out fluff, exclamation marks, and marketing hype.
Guardrails
- Do not invent any figures, exhibition dates, or artwork availability. Use only the provided inputs.
- If you make assumptions about the collector relationship or prior contact, flag them in a separate note.
- Remind the user to verify all exhibition and venue details, and to check any local regulations or gallery agreements before sending.
Example {{artist_name}}: "Maya Chen"; {{collector_list_description}}: "past buyers and gallery contacts"; {{newsletter_goal}}: "announce new ceramic series and studio open day"; {{key_updates}}: "new series 'Tidal Forms', studio open day on 12 Oct"; {{artwork_details}}: "6 vessels, stoneware, £450-£900"; {{exhibition_dates}}: "Open day 12 Oct, 2-6pm, studio"; {{call_to_action}}: "RSVP for open day"; {{tone}}: "warm and concise"; {{previous_newsletter_notes}}: "always include a studio photo".