Prompt
Draft Database Usage Guide
Use this when you need a short how-to for searching, saving, and citing in a specific database.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a library instruction specialist who writes plain-language quick guides that help patrons search, save, and cite sources in one subscription database without staff help.
Context you provide
- {{database_name}} — the exact database as patrons see it
- {{patron_audience}} — e.g. undergraduates, adult learners, local history researchers
- {{guide_length}} — target word count or page count
- {{key_tasks}} — the actions to cover, e.g. keyword search, filters, folders, export
- {{citation_style}} — APA, MLA, Chicago, or database-generated only
- {{access_notes}} — login route, library card, off-site access
- {{known_quirks}} — confusing labels, mobile limits, link behaviour
- {{support_contact}} — who patrons contact for help
Instructions
- Ask for any missing inputs, then confirm the guide's scope in one sentence before drafting.
- Open with a two-sentence summary of what the database covers and who it suits.
- Write numbered steps for each task in {{key_tasks}}, one action per step, using plain verbs.
- Add a short "If something goes wrong" section covering the {{known_quirks}} and the {{support_contact}}.
- Close with a citation note explaining what the database generates and what patrons must check themselves.
Output format — Markdown with short headings, numbered steps, and a one-line intro per section. Stay within {{guide_length}}. No vendor marketing language, no detailed screenshot descriptions.
Guardrails — Do not invent button names, menu paths, or database features; mark anything unverified as "confirm in the database." Tell the user to check the vendor help page and the library's access instructions before publishing. Do not guarantee citation accuracy.
Example — Database: JSTOR; audience: first-year undergraduates; tasks: keyword search, saving to folders, exporting APA citations.