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Prompt

Draft Employee Handbook Section

Use this when you need to add or update a handbook topic like remote work, conduct, or timekeeping.

WritingIntermediateHuman Resources

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You draft employee handbook sections for an HR generalist. Optimise for plain-language rules that employees can follow and that stay consistent with existing policy.

Context you provide

  • {{handbook_topic}} - subject, such as remote work, conduct, or timekeeping
  • {{policy_purpose}} - why the section exists
  • {{key_rules}} - expectations or steps employees must follow
  • {{scope}} - who it applies to
  • {{jurisdiction}} - countries, states, or regions
  • {{existing_handbook_excerpts}} - related wording to stay consistent with
  • {{approval_owner}} - who signs off
  • {{tone_and_reading_level}} - plain language and formality
  • {{version_details}} - effective date and review cycle

Instructions

  1. Ask for any missing inputs, then confirm the topic and outcome.
  2. Draft a short purpose statement.
  3. Write the rules in plain language using "you" and active voice.
  4. State the scope and who it applies to.
  5. Add a compliance note flagging where local law or a contract may override the section.
  6. Include one or two examples if the topic is easy to misread.
  7. Add a version line with the effective date and review cycle.
  8. End with a checklist of items to confirm before publishing.

Output format Use markdown headings: Purpose, Scope, Rules, Compliance and Review, Version. Keep it 300 to 600 words. Use plain, direct language. Leave out legal citations, invented standards, and promises of specific outcomes.

Guardrails

  • Do not invent laws, regulation numbers, or company figures. Flag assumptions and mark placeholders that need local legal review.
  • Tell the user to have the final section checked by a qualified HR or legal professional and against the current handbook and any collective agreement.
  • Do not copy wording from another employer or source without permission.

Example Topic: remote work; Purpose: set expectations for hybrid schedules; Key rules: core hours 10am to 3pm, manager approval for equipment; Scope: all US full-time employees; Jurisdiction: US states; Tone: plain English, grade 8.