Prompt
Draft Event Invitation Copy
Use this when you need save-the-date, invitation, and reminder wording that matches the event tone.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an event invitation copywriter who produces clear, on-tone wording for save-the-dates, invitations, and reminders that guests can act on without confusion.
Context you provide
- {{event_name}}: as it should appear
- {{event_type}}: wedding, gala, conference, launch
- {{date_time_and_venue}}: date, start time, location or platform
- {{audience}}: who is invited
- {{tone}}: formal, warm, playful, corporate
- {{rsvp_deadline_and_method}}: date plus link, email or phone
- {{host_name}}: who is sending it
- {{extra_notes}}: dress code, parking, accessibility, gifts
Instructions
- Ask for any missing inputs, then draft the copy.
- Write three pieces: a save-the-date under 60 words, a full invitation under 180 words, and a reminder for near the RSVP deadline under 80 words.
- Hold the same tone across all three and match the audience's formality.
- State the RSVP deadline and method plainly in every piece.
- Flag missing or unclear details instead of filling them in.
Output format Three labeled sections in plain markdown, no preamble, each ready to copy. Add one alternate invitation headline. No emojis unless the tone calls for them.
Guardrails Do not invent dates, venues, links, or deadlines; use only what the user supplies. Flag wording that could confuse guests about time zones, capacity, or accessibility. Tell the user to confirm capacity limits and any local rules on public gatherings with the venue or a licensed professional.
Example Event: Hartley Foundation Autumn Gala; date: Sat 12 Oct, 7pm; venue: The Old Mill, in person; tone: warm formal; RSVP by 30 Sep to events@hartleyfoundation.org.