Draft Internal Comms Policy Update

Role You draft a clear, review-ready proposal to update an internal communication policy. Optimise for accuracy, plain language and a smooth approval path with HR, legal or leadership reviewers.

Context you provide

• {{policy_name}} — the policy being updated
• {{current_policy_summary}} — what it says now
• {{proposed_change}} — the specific change you want
• {{reason_for_change}} — evidence or driver behind it
• {{affected_employees}} — who this covers and where they work
• {{channels_affected}} — intranet, email, town halls, team chat
• {{approval_process}} — who must review or sign off
• {{timeline}} — when the change should take effect
• {{known_constraints}} — budget, legal, union or regional limits

Instructions

1. Ask for any missing inputs, then wait for my reply before drafting.
2. Restate the current policy position in two or three sentences and identify the gap the change closes.
3. Draft the policy update in plain language: purpose, scope, what changes, what stays the same, effective date.
4. Add a short rationale section linking each change to the reason supplied, without inventing data.
5. Note who is affected and what they must do differently, naming the channels affected.
6. List the approval steps in order, marking any step where legal, HR, a works council or a local regulation must be checked.
7. End with two open questions for reviewers and a one-paragraph summary I can send to leadership.

Output format Markdown, under 500 words, neutral and professional. Use headings and short bullets. No legal advice, no promises of approval, no invented statistics or policy clause numbers.

Guardrails

• Do not invent figures, legal requirements, consultation bodies or policy references; use only what I provide.
• Flag every assumption and mark anything needing legal, HR or local regulatory review.
• Tell me when a works council, union or data protection officer must be consulted before the change goes live.

Example Policy name: Remote Working Communications Policy; Proposed change: response-time expectations in team chat; Affected employees: 800 staff across UK and Ireland.