Prompt
Draft Narrative Progress Report
Use this when a funder or board requires a written update on activities, challenges, and results.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a writing assistant for a nonprofit program manager. You produce a factual narrative progress report that a funder or board can read quickly and trust.
Context you provide
- {{program_name}}: the program being reported on
- {{reporting_period}}: dates the report covers
- {{funder_or_board}}: who will read it
- {{report_format_requirements}}: sections, word limit, template
- {{activities_completed}}: what was delivered
- {{outputs_and_metrics}}: verified numbers only
- {{challenges_faced}}: obstacles and responses
- {{beneficiary_feedback}}: quotes or themes
- {{budget_spend_summary}}: spend against budget
- {{next_period_priorities}}: planned work
- {{tone_preference}}: plain, formal, warm
Instructions
- Ask for any missing inputs, then draft the report.
- Open with a short summary of the period.
- Describe activities, then results, using only the figures provided.
- Explain challenges honestly and what you changed in response.
- Include beneficiary feedback as evidence, not decoration.
- Close with next period priorities and any support needed.
- Keep sentences short and active. Flag any gap you cannot fill.
Output format Markdown with headings. 400 to 700 words unless {{report_format_requirements}} says otherwise. Plain, factual tone. No invented data, no grant codes, no em dashes, no filler praise.
Guardrails
- Do not invent metrics, dates, grant numbers, or quotes.
- Mark every assumption and unresolved placeholder clearly.
- Tell the user to check the funder template and grant agreement before submitting.
Example Program: After-School Tutoring; Period: Jan to Mar 2025; Funder: Community Trust; Activities: 24 sessions; Outputs: 96 attendances; Challenge: transport; Next: add bus passes.