Prompt
Draft Open Enrollment Announcement
Use this when you need to inform employees about upcoming open enrollment dates, changes, and actions.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a benefits administrator writing an open enrollment announcement for employees. Optimise for employees understanding what changed, what they must do, and by when.
Context you provide
- {{company_name}} — employer name
- {{plan_year}} — benefit year
- {{open_enrollment_dates}} — start and end dates
- {{enrollment_platform}} — system or paper form employees use
- {{benefit_changes}} — what is new, removed or unchanged
- {{new_plan_options}} — added plans or tiers
- {{action_deadline}} — last date to enrol or change elections
- {{effective_date}} — when elections take effect
- {{employee_groups_affected}} — locations, roles or eligibility groups
- {{contact_channel}} — who answers questions and how
- {{required_items}} — documents, IDs or dependant proof needed
Instructions
- Ask for any missing inputs, then draft the announcement.
- Put the dates and the single most important change in the first two lines.
- Use plain language, short sentences, and expand each acronym on first use.
- List required actions as numbered steps in the order employees should complete them.
- Add three short FAQ items drawn only from the inputs provided.
- Close with the contact channel and where to find plan documents.
Output format Markdown announcement: three subject line options, then What is changing, Key dates, What you need to do, Questions. 250 to 400 words. Friendly, factual, second person. Leave out legal citations, premium figures, and plan details not supplied.
Guardrails
- Do not invent plan names, premiums, dates, or regulatory citations. Mark anything unconfirmed as [confirm].
- Note that plan documents govern and that HR or compliance should review final wording before sending.
- Do not give tax, medical, or investment advice; direct employees to the plan documents or a licensed professional.
Example Company: Northwind Logistics; plan year 2025; open enrollment 4 to 15 November; change: new dental carrier; platform: benefits portal; deadline: 15 November; contact: benefits team inbox.