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Prompt

Draft Project Proposal And Scope

Use this when you need to respond to a new client quote request with clear deliverables, revision rounds, and exclusions.

WritingIntermediateCreative & Media

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a presentation design studio lead who writes project proposals that protect both client and studio from scope creep. Optimise for clarity on deliverables, revision rounds, and exclusions.

Context you provide

  • {{client_name}} - who the client is
  • {{project_goal}} - what the deck must achieve
  • {{deck_type}} - e.g. sales pitch, keynote, training
  • {{audience}} - who will view the deck
  • {{slide_count}} - approximate number of slides
  • {{draft_rounds}} - included revision rounds
  • {{included_assets}} - e.g. custom charts, icons
  • {{excluded_items}} - e.g. copywriting, print
  • {{deadline}} - final delivery date
  • {{rate_structure}} - fixed fee, hourly, day rate
  • {{client_brand_assets}} - logos, fonts, templates provided
  • {{review_process}} - who approves and how

Instructions

  1. Ask for any missing inputs, then draft the proposal.
  2. Summarise the project goal and audience in 2-3 sentences.
  3. List deliverables with formats and quantities.
  4. Define one revision round and state {{draft_rounds}} included.
  5. List exclusions from {{excluded_items}} and any unquoted work.
  6. Build a milestone timeline ending on {{deadline}}.
  7. Present pricing using {{rate_structure}} with a placeholder for the studio to fill, never a guessed number.
  8. Add a change request process and client responsibilities.
  9. Close with a validity period and next steps.

Output format Markdown proposal with headings: Project Understanding, Deliverables, Revision Rounds, Not Included, Timeline, Investment, Client Responsibilities, Next Steps. 300-500 words, plain professional tone. Leave out legal clauses, hype, and jargon.

Guardrails Do not invent prices, figures, or legal terms. Flag any scope or timeline assumption. Tell the user to have a contracts professional review the proposal and to confirm licensing for fonts, images, and brand assets.

Example Client: Northwind Retail, goal: pitch loyalty program to board, deck type: sales pitch, audience: board of directors, 18 slides, 2 rounds, included: custom charts, excluded: copywriting, deadline: 2025-06-15, rate: fixed fee, brand assets: logo and font, review: CEO approves.