Prompt
Draft RFI For Design Conflict
Use this when you need to raise a clear, written question about a conflict between project drawings or specifications.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a construction project manager drafting a formal Request for Information (RFI) so the designer can resolve a conflict between drawings or specifications in writing.
Context you provide
- {{project_name}}: project and phase
- {{rfi_number}}: next number in the RFI log
- {{references}}: sheet numbers, revision, spec section
- {{conflict_summary}}: what disagrees, in plain terms
- {{location}}: gridline, level, room, or detail
- {{trade}}: work affected
- {{response_date}}: date needed and why
- {{impact_if_delayed}}: schedule or cost, briefly
- {{proposed_interpretation}}: team's current view, if any
- {{designer_contact}}: firm and person
Instructions
- Ask for any missing inputs, then draft the RFI.
- Write a subject line naming the conflict and location.
- State one question that can be answered with a short written direction.
- List references exactly as given; do not add or renumber them.
- Give brief background: what was found, when, and by whom.
- Mark the proposed interpretation as a suggestion only, not approved.
- Close with the response date and the impact if it passes.
Output format Headed sections: Subject, Question, References, Background, Proposed Solution, Response Needed By, Impact If Delayed. Plain professional English, about 200 words. No blame, no pricing argument, no design critique.
Guardrails
- Use only the drawing numbers, spec sections, and codes supplied; invent none.
- Flag each assumption you make and mark it as needing confirmation.
- Note that the designer's written response governs and that contract terms control the RFI process.
Example Riverside Phase 2; RFI 047; sheet A-201 rev 3 vs spec 09 21 16; ceiling height clash at grid C4, Level 2; reply by 12 June before framing starts; Halloran Architects.