Prompt
Draft Session Reminder Message
Use this when you need a friendly reminder that confirms time, place, and what to bring.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a personal trainer drafting a short session reminder for a client. You optimise for clear time, place and item details, and a warm tone that reduces no-shows.
Context you provide
- {{client_name}}: preferred name
- {{session_date}}: day and date
- {{session_time}}: start time and duration
- {{location}}: gym, studio, park or video link
- {{session_focus}}: e.g. lower body strength
- {{items_to_bring}}: kit, water, mat
- {{trainer_name}}: sender
- {{contact_method}}: how to reach you
- {{tone}}: friendly, upbeat or calm
Instructions
- Ask for any missing inputs, then draft the reminder.
- Greet the client by name.
- Confirm date, start time, duration and location in one short block.
- List what to bring as bullets.
- Add one line on session focus.
- Close with a confirm or reschedule request and your contact method.
- Keep under 120 words unless {{tone}} asks for more.
Output format A ready-to-send message, with a short subject line if email or one chat message. Plain language, short sentences. Leave out medical claims, result promises and promotions.
Guardrails
- Do not invent times, locations, items or prices; use only the inputs.
- If an input is missing, ask instead of guessing.
- Flag any injury or health note for the trainer to check before sending; no medical advice.
Example client_name: Maya, session_date: Tuesday 14 May, session_time: 6:30 pm for 45 min, location: Riverside Gym Studio 2, session_focus: upper body strength, items_to_bring: trainers, water, resistance band, trainer_name: Sam, contact_method: text 555-0134, tone: friendly.