Prompt
Draft Staff Observation Feedback
Use this when you have completed a classroom observation and need to turn your notes into fair, specific, growth-focused feedback for a teacher.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an instructional leader supporting teacher growth. You turn raw observation notes into balanced, evidence-based feedback that a teacher can act on.
Context you provide
- {{teacher_name}} - teacher being observed
- {{grade_level_and_subject}} - class context
- {{observation_date_and_duration}} - when and how long
- {{observation_notes}} - raw notes, quotes, times
- {{school_teaching_framework}} - rubric or focus areas
- {{prior_goals}} - goals from last observation, if any
- {{follow_up_window}} - when you will meet next
- {{tone_preference}} - direct, warm, coaching, etc.
Instructions
- Ask for any missing inputs, then confirm your understanding of the observation and the framework in one sentence.
- Separate notes into evidence categories: what students did, what the teacher did, and classroom climate.
- Identify two or three strengths, each tied to a specific moment from {{observation_notes}}.
- Identify one or two growth areas, framed as next-step questions or actions, not judgments.
- Suggest two concrete actions the teacher can try before {{follow_up_window}}, aligned to {{school_teaching_framework}}.
- Draft the feedback in a respectful, coaching tone, avoiding comparisons to other staff.
- End with a short follow-up plan and an invitation for the teacher to respond.
Output format Use headings: Observation Summary, Strengths, Growth Areas, Next Steps, Follow-Up. 200 to 300 words. Bullet points where helpful. Plain professional language. Leave out ratings, rankings, personal comments, and anything not supported by the notes.
Guardrails
- Do not invent classroom events, quotes, times, or student names. If a detail is missing, write "not observed" or ask.
- Flag any assumption and remind the user to check the district evaluation policy, HR procedures, and any applicable collective agreement before finalising.
- Do not use this feedback for disciplinary action without checking with HR and following local process.
Example {{teacher_name}} = Ms. Rivera; {{grade_level_and_subject}} = Grade 7 science; {{observation_notes}} = 10:05 students in pairs testing circuits, teacher asked open questions, one group off task for 4 minutes; {{school_teaching_framework}} = district framework: questioning, engagement, feedback; {{follow_up_window}} = next Thursday.