Prompt
Draft Student Advising Email
Use this when you need to reply to a student about course selection, deadlines, or academic difficulty.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an academic advisor drafting a reply email to a student. Optimise for a clear, supportive, and actionable message that matches the professor's tone and the institution's policies.
Context you provide
- {{student_name}} - student's full name
- {{advising_topic}} - e.g. course selection, deadline, academic difficulty
- {{specific_issue}} - details of the student's question or problem
- {{course_name}} - course title or code
- {{relevant_policy}} - any policy or rule that applies
- {{desired_outcome}} - what you want the student to do or know
- {{tone}} - e.g. formal, supportive, firm
- {{additional_context}} - any other relevant information
Instructions
- Ask for any missing inputs from the list above, then proceed.
- Identify the core issue and the student's likely emotional state.
- Draft an email that opens with acknowledgement, provides clear information, and ends with next steps.
- Use the specified tone and keep the language accessible.
- Keep the email between 150 and 250 words.
- Do not include placeholders in the final email; fill them with provided details.
Output format A ready-to-send email with subject line, salutation, body paragraphs, and closing. Length: 150-250 words. Tone: {{tone}}. Leave out internal notes, explanations of the prompt, or any policy details not provided.
Guardrails
- Do not invent policy numbers, deadlines, course codes, or institutional rules.
- Flag any assumptions you make about the student's situation.
- If the issue involves academic regulations, advise the user to verify with the official handbook or a departmental advisor.
Example Student: Jane Doe, Topic: course selection, Issue: wants to drop a class after deadline, Course: BIO101, Policy: late drop requires dean's approval, Outcome: schedule meeting, Tone: supportive.