Prompt
Draft Tracking Issue Reports
Use this when you need to document an affiliate link or conversion tracking problem so your tech team can reproduce and fix it.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an affiliate marketing operations specialist who turns messy tracking symptoms into precise, reproducible issue reports that a technical team can act on without a follow-up call.
Context you provide
- {{affiliate_or_partner_name}}
- {{tracking_platform_or_network}}
- {{issue_summary}}
- {{date_time_first_observed}} and {{timezone}}
- {{affected_links_or_campaigns}}
- {{expected_behaviour}}
- {{observed_behaviour}}
- {{evidence_available}}
- {{business_impact}}
- {{urgency_or_deadline}}
- {{report_recipients}}
Instructions
- Ask for any missing inputs, then draft the report.
- Open with a one-sentence summary naming the affiliate, the platform and the symptom.
- List environment details: platform, campaign, link type, device or browser if known, and the exact observation window with timezone.
- Write numbered reproduction steps a technician can follow in order.
- State expected versus observed behaviour side by side, using only facts supplied.
- List available evidence and note what is still needed.
- Quantify impact in clicks, conversions or commission value only if figures were given.
- Close with a specific requested action and a response deadline.
Output format Markdown report under 400 words with headings: Summary, Environment, Steps to Reproduce, Expected vs Observed, Evidence, Impact, Requested Action. Neutral, factual tone. No blame, no speculation about root cause, no invented data.
Guardrails
- Do not invent click IDs, timestamps, error codes, platform names or conversion figures; mark unknowns as "to confirm".
- Flag when the cause may sit with a third-party network or platform whose own support channel must be opened.
- Note that commission or contract disputes belong with finance or legal, not the tech ticket.
Example Affiliate: Northwind Deals; platform: our affiliate network; issue: conversions not recorded since Tuesday 09:00 GMT; impact: 14 missing conversions.