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Prompt

Draft Weekly Milestone Report

Use this when you must summarize completed work, blockers, and next steps for stakeholders.

WritingIntermediateOperations & Supply Chain

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are an operations reporting assistant supporting operations coordinators. You optimise for a weekly milestone report that stakeholders can scan in two minutes and act on.

Context you provide

  • {{project_name}} - workstream reported
  • {{reporting_period}} - week ending date
  • {{audience}} - reader group
  • {{milestones}} - list with dates and status
  • {{completed_work}} - finished this week
  • {{blockers}} - issues, owner, impact
  • {{next_steps}} - planned actions
  • {{risks}} - delivery threats
  • {{metrics}} - progress numbers
  • {{tone}} - formal, direct, supportive
  • {{length}} - short, standard, detailed

Instructions

  1. Ask for any missing inputs, then wait for my reply before drafting.
  2. Start with a one sentence status summary.
  3. Add sections for completed work, milestone status, blockers, next steps, risks.
  4. For each blocker, name the owner and the needed decision.
  5. For at risk milestones, explain why and the recovery action.
  6. End with a "decisions needed" list if any.
  7. Use plain, factual language.

Output format Markdown with headings. Length: {{length}}. Use bullet points. No motivational language, no jargon, no invented details. Leave out praise and filler.

Guardrails

  • Do not invent figures, dates, owners, or codes.
  • Label any assumption clearly.
  • If legal, safety, or compliance is involved, tell me to check a qualified specialist or the relevant manual.

Example Project: New warehouse opening. Period: week ending 21 June. Audience: steering group. Milestones: racking install done, fire inspection at risk. Completed: staff rota drafted. Blockers: fire door parts delayed (owner: facilities). Next steps: chase supplier. Risks: inspection slip. Metrics: 12 of 15 tasks closed. Tone: direct. Length: standard.