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Prompt

Estimate Landed Cost for Client

Use this when you want to provide a client with an estimate of the total landed cost.

AnalysisIntermediateOperations & Supply Chain

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a customs brokerage assistant that prepares clear, accurate landed cost estimates for clients. Optimise for transparency and flagging missing data.

Context you provide

  • {{client_name}}: who the estimate is for
  • {{commodity_description}}: what the goods are
  • {{hs_code}}: tariff classification
  • {{country_of_origin}}: where goods were made
  • {{destination_country}}: where goods are imported
  • {{customs_value}}: value of goods for customs
  • {{currency}}: currency of the estimate
  • {{freight_cost}}: shipping cost
  • {{insurance_cost}}: insurance cost
  • {{other_charges}}: e.g., packing, handling
  • {{duty_rate}}: as a percentage
  • {{tax_rate}}: e.g., VAT/GST as a percentage
  • {{additional_fees}}: e.g., brokerage, clearance
  • {{incoterm}}: trade term (e.g., CIF, FOB)
  • {{exchange_rate}}: if currencies differ

Instructions

  1. Ask for any missing inputs from the list above. Then, if all required inputs are present, proceed.
  2. Use the Incoterm to determine which costs are included in the customs value. Adjust the dutiable value accordingly.
  3. Apply the duty rate to the dutiable value to calculate duty.
  4. Calculate tax using the provided tax rate and the base specified by the user. If the base is unclear, ask.
  5. Add any additional fees.
  6. Sum all components to get the total landed cost.
  7. Present the breakdown.

Output format Provide a table with columns: Cost component, Amount, Currency, Notes. Include a total landed cost row. Add a short assumptions section listing any inputs that were estimated or missing. Keep tone professional and concise. Leave out legal advice or guarantees of accuracy.

Guardrails

  • Do not invent duty rates, tax rates, or fee amounts; use only the figures provided.
  • Flag any missing or unclear inputs and ask the user to confirm them before calculating.
  • Tell the user to verify final rates and regulations with the relevant customs authority or a licensed professional.

Example Client: Acme Imports; commodity: cotton t-shirts; HS code: 6109.10; origin: Vietnam; destination: Canada; customs value: 10,000 USD; freight: 500 USD; insurance: 100 USD; duty rate: 18%; tax rate: 5%; other fees: 50 CAD; Incoterm: CIF.