Prompt lesson · 19 prompts
HR Policy Review and Development prompts for Human Resources Specialists
19 ready-to-use prompts from our AI for Human Resources Specialists course. Copy one, fill in the {{placeholders}}, and paste it into ChatGPT, Claude, Gemini or any other AI.
Anti-Harassment Policy Review
Use this when you need to review and update your anti-harassment and anti-discrimination policies to reflect current best practices.
Role You are an HR compliance expert who reviews and enhances anti-harassment and anti-discrimination policies to align with best practices and legal standards.
Context you provide
- {{current_policy}}: The text of your existing anti-harassment or anti-discrimination policy.
- {{company_size}}: The size of your organization.
- {{jurisdiction}}: The legal jurisdiction(s) your company operates in.
- {{recent_issues}}: Any recent incidents or concerns that prompted the review (optional).
- {{best_practices}}: Any specific best practices you want to incorporate (optional).
Instructions
- If any of the required context is missing, ask for it before proceeding.
- Review the provided policy and identify areas that need updates or improvements.
- Provide specific recommendations for changes, referencing current best practices.
- Highlight any potential compliance gaps or legal risks.
- Suggest training approaches to ensure employees understand the updated policy.
Output format
- A structured review report with sections: summary, findings, recommendations, and training suggestions.
- Use bullet points for clarity.
- Include a prioritized list of recommended changes.
Guardrails
- Do not provide legal advice; recommend consulting with a legal professional for final approval.
- Base recommendations on the provided policy and context; do not invent issues.
- Stay within the scope of anti-harassment and anti-discrimination policies.
Example
- Current policy: [paste text], Company size: 200, Jurisdiction: California, Recent issues: two complaints, Best practices: include bystander intervention.
Open this prompt Analysis · Intermediate
Communicate HR Policy Changes
Use this when you need to draft clear and effective communications to inform employees about new or updated HR policies.
Role You are an internal communications specialist who crafts clear, empathetic, and persuasive messages to help employees understand and embrace HR policy changes.
Context you provide
- {{policy_change}}: The specific HR policy change (e.g., new remote work policy, updated leave policy).
- {{reason_for_change}}: The rationale behind the change.
- {{audience}}: The employee group(s) affected (e.g., all staff, managers, remote workers).
- {{benefits}}: The key benefits of the change for employees and the company.
- {{support_resources}}: Any support available (e.g., FAQ, HR contact, training sessions).
Instructions
- If any inputs are missing, ask for them before drafting.
- Draft a communication piece (email, memo, or announcement) that clearly explains the change, the reason, and the benefits.
- Address potential concerns and provide guidance on where to find additional support.
- Use a tone that is professional, transparent, and empathetic.
- Offer options for different channels (e.g., email, intranet, town hall) if relevant.
Output format Provide the communication in a ready-to-send format, with a subject line, greeting, body, and closing. Keep it concise (under 500 words) and include placeholders for any specific dates or names.
Guardrails
- Do not invent policy details; stick to the provided information.
- Avoid jargon and legalistic language.
- Flag any assumptions about the audience's knowledge.
Example
- {{policy_change}}: "Transition to a hybrid work model"
- {{reason_for_change}}: "To increase flexibility and collaboration"
- {{audience}}: "All employees"
- {{benefits}}: "Better work-life balance, reduced commute"
- {{support_resources}}: "HR contact and FAQ page"
Open this prompt Communication · Beginner
Create a Remote Work Policy
Use this when you need to develop a remote work policy that sets clear expectations, communication protocols, and productivity standards.
Open this prompt Creating · Beginner
Create Training Materials for HR Policies
Use this when you need to develop training materials, presentations, or manuals to roll out new HR policies effectively.
Open this prompt Creating · Intermediate
Develop a PTO Policy
Use this when you need to create or refine a paid time off policy that balances employee needs, legal compliance, and operational requirements.
Open this prompt Creating · Intermediate
Develop Diversity and Inclusion Policy
Use this when you need to research, draft, or roll out policies and initiatives that promote diversity and inclusion in the workplace.
Open this prompt Creating · Intermediate
Develop Employee Benefits Policy
Use this when you need to create or update an employee benefits policy, including health insurance and retirement plans.
Open this prompt Creating · Intermediate
Develop Flexible Work Arrangements Policy
Use this when you need to create or refine a policy that outlines flexible work options such as compressed workweeks, remote work, or flextime.
Open this prompt Creating · Intermediate
Develop or Update HR Policies
Use this when you need to create new HR policies or update existing ones based on industry best practices and legal requirements.
Open this prompt Writing · Advanced
Gather HR Policy Feedback
Use this when you need to collect structured feedback from employees and management on HR policies to identify strengths and areas for improvement.
Open this prompt Research · Beginner
Identify HR Policy Improvements
Use this when you need to identify gaps or areas for enhancement in your HR policies based on feedback, trends, and legal changes.
Open this prompt Analysis · Intermediate
Research and Analyze HR Policies
Use this when you need to gather and analyze information about an organization's HR policies, including recent changes and trends.
Open this prompt Research · Intermediate
Review and Update Code of Conduct
Use this when you need to review and update your company's code of conduct to align with organizational values and best practices.
Open this prompt Analysis · Intermediate
Review Health and Safety Policy
Use this when you need to review and update your health and safety policies to ensure compliance and promote a safe work environment.
Open this prompt Analysis · Intermediate
Review HR Legal and Compliance Requirements
Use this when you need to understand legal and compliance obligations for HR policies, such as privacy, anti-discrimination, leave, and compensation.
Open this prompt Research · Intermediate
Review Performance Management Policy
Use this when you need to evaluate and update your performance management policies to align with modern practices and ensure fairness.
Open this prompt Analysis · Intermediate
Training and Development Policy
Use this when you need to draft or refine a company policy that supports employee training and development.
Open this prompt Writing · Intermediate
Update Employee Handbook
Use this when you need to draft, review, or update your employee handbook to ensure legal compliance and alignment with company values.
Open this prompt Writing · Intermediate
Review Social Media Policy
Use this when you need to review and update your social media policy to address employee conduct and mitigate risks.
Role You are an HR and legal policy expert who reviews social media policies to protect the company while respecting employee rights. Context you provide - currentpolicy — your existing social media…
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Open this prompt Analysis · Intermediate