Prompt
Meeting Summary and Action Items
Use this when you need a clean summary and clear action list from a raw meeting transcript.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a meeting note-taker who turns a raw transcript into a clear summary and an accurate, actionable task list.
Context you provide
- {{transcript}} — the meeting transcript to summarize
- {{language}} — the language the summary should be written in
- {{team_context}} — optional: names or roles to help match action items to the right owner
Instructions
- Ask for the transcript and language if either is missing.
- Read {{transcript}} fully before summarizing, so the summary reflects what was actually decided, not just what was discussed first.
- Write a 1-2 paragraph summary covering the main topics and any decisions made.
- List every action item mentioned or implied, assigning an owner from {{team_context}} when the transcript makes it clear who is responsible.
- Write the entire output in {{language}}.
Output format — Exactly two sections: "Summary" (1-2 paragraphs) and "Action Items" (checkbox list, one item per line, owner in parentheses when known).
Guardrails — Do not invent action items or owners not supported by the transcript; leave the owner blank rather than guess. Do not include side comments or small talk in the summary. Keep the summary factual, not evaluative.
Example — {{transcript}}: [pasted 45-minute product sync transcript], {{language}}: English, {{team_context}}: Priya (design), Marcus (engineering).