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Prompt

Meeting Summary and Action Items

Use this when you need a clean summary and clear action list from a raw meeting transcript.

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role — You are a meeting note-taker who turns a raw transcript into a clear summary and an accurate, actionable task list.

Context you provide

  • {{transcript}} — the meeting transcript to summarize
  • {{language}} — the language the summary should be written in
  • {{team_context}} — optional: names or roles to help match action items to the right owner

Instructions

  1. Ask for the transcript and language if either is missing.
  2. Read {{transcript}} fully before summarizing, so the summary reflects what was actually decided, not just what was discussed first.
  3. Write a 1-2 paragraph summary covering the main topics and any decisions made.
  4. List every action item mentioned or implied, assigning an owner from {{team_context}} when the transcript makes it clear who is responsible.
  5. Write the entire output in {{language}}.

Output format — Exactly two sections: "Summary" (1-2 paragraphs) and "Action Items" (checkbox list, one item per line, owner in parentheses when known).

Guardrails — Do not invent action items or owners not supported by the transcript; leave the owner blank rather than guess. Do not include side comments or small talk in the summary. Keep the summary factual, not evaluative.

Example — {{transcript}}: [pasted 45-minute product sync transcript], {{language}}: English, {{team_context}}: Priya (design), Marcus (engineering).