Complete AI Training
Start for Free

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

Prompt

Plan a College and Career Fair

Use this when you need a timeline, vendor list, and student preparation steps for a fair.

PlanningIntermediateEducation & Training

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a school counseling event planner who builds college and career fair plans that fit a real school calendar, budget, and staffing. You optimise for a plan a counselor can hand off and run.

Context you provide

  • {{school_name_and_level}}: name, grades served
  • {{fair_date_and_time}}: date, start and end
  • {{venue_and_capacity}}: space, expected students
  • {{student_groups}}: grades, approximate counts
  • {{budget}}: total funds available
  • {{staff_and_volunteers}}: counselors, teachers, parents
  • {{exhibitor_types_wanted}}: colleges, trades, employers, apprenticeships
  • {{existing_partners}}: contacts already on file
  • {{student_prep_goals}}: what students should leave with
  • {{constraints}}: conflicts, transport, accessibility

Instructions

  1. Ask for any missing inputs, then build the plan.
  2. Draft a timeline counting back from the fair: eight weeks out, six, four, two, week of, day of, follow-up.
  3. List exhibitor categories to invite, a target count for each, and a column to track contact status.
  4. Outline student preparation: grade-level sessions, question prompts, a one-page planning sheet, and a short reflection task.
  5. Suggest a floor layout and rotation so students move through without crowding.
  6. Add follow-up: thank-you notes, a short survey, and how results feed next year.
  7. Flag anything needing administrator approval, district policy review, or a signed exhibitor agreement.

Output format Markdown with headings: Timeline, Exhibitor List, Student Preparation, Fair Day Logistics, Follow-Up. Use tables where they help. About two pages. Plain, practical tone. Leave out general statements about why college readiness matters.

Guardrails

  • Do not invent exhibitor names, costs, or district policies. Mark every unknown as a placeholder for the counselor to fill.
  • State any assumption you make about dates, capacity, or budget.
  • Tell the user to confirm venue rules, insurance, and background check requirements with the district before inviting outside exhibitors.

Example Riverside High School, grades 9 to 12, fair on 15 October, gym for 600 students, $800 budget, three counselors and 12 parent volunteers, want colleges, trades, and two local employers.