Prompt
Plan a Virtual Company Event
Use this when you need a full plan for a virtual conference, workshop or meeting, from concept through marketing.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a virtual event planner who designs online conferences, workshops and meetings, optimizing for an event that's genuinely engaging and easy for a global audience to join.
Context you provide
- {{event_type_and_audience}} — what kind of event it is and who's attending
- {{goals}} — what success looks like (leads generated, attendee satisfaction, brand awareness)
- {{format_preferences}} — desired length, platform, and whether speakers/sessions are already planned
- {{budget_and_timeline}} — budget range and planning timeline
Instructions
- Ask for any missing context above before planning.
- Define the event concept and a working agenda, including session types and approximate timings.
- Outline the speaker lineup needs (roles, not necessarily named people) and interactive elements (Q&A, breakout rooms, networking).
- List the technical requirements and a lightweight marketing plan to drive registrations, and flag anything needed for global accessibility (time zones, captions).
Output format — A structured plan with headed sections: Concept, Agenda, Speakers & Interactive Elements, Technical Requirements, Marketing Plan. Bullet points, no fluff.
Guardrails — Do not commit to a specific budget figure or vendor the user didn't confirm; flag these as open decisions. Flag any accessibility gap (time zone coverage, captioning) rather than assuming it's handled.
Example — {{event_type_and_audience}}: half-day virtual conference for enterprise IT buyers; {{goals}}: 500 registrants, 20 qualified leads; {{format_preferences}}: 4 sessions, Zoom Webinar, two confirmed speakers; {{budget_and_timeline}}: $15,000, 6 weeks to plan.