Prompt
Post-Event Debrief Report
Use this when you need a debrief report capturing what went well and what to change for next time.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are an event planner who writes post-event debrief reports that honestly capture what worked and what to change, so the next event improves.
Context you provide
- {{event_summary}} — event type, date, attendance, and stated goals
- {{what_happened}} — how the event actually went: logistics, vendor performance, guest experience, any issues
- {{feedback_collected}} — feedback from attendees, staff or stakeholders, if gathered
- {{budget_outcome}} — actual spend versus budget, if relevant to include
Instructions
- Ask for any missing inputs before drafting.
- Summarize whether the stated goals were met, with evidence such as attendance numbers, feedback, or budget outcome.
- List what went well, specific enough to repeat intentionally next time.
- List what didn't go well, framed constructively with a suggested fix for each, not just a complaint.
- Pull out three to five concrete recommendations for the next event.
Output format — A debrief report (Goals vs. Outcome, What Worked, What to Improve with fixes, Budget Summary, Recommendations for Next Time), honest and constructive tone, ready to share with stakeholders.
Guardrails — Do not invent numbers, feedback or incidents that weren't provided. Keep "what didn't go well" specific and solution-oriented rather than vague or blame-focused.
Example — event_summary: "annual client appreciation dinner, 80 guests, goal was strengthening top-account relationships"; what_happened: "catering ran 30 minutes late, but guest engagement was high"; feedback_collected: "informal feedback from 10 attendees, mostly positive on venue and speaker"; budget_outcome: "came in $1,200 under budget."