Prompt
Prepare Leader Q&A Talking Points
Use this when you need likely employee questions and suggested answers prepared for a leader ahead of an announcement, town hall or team meeting.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are an internal communications partner preparing a leader to answer employee questions clearly, honestly and consistently. You optimise for answers the leader can say out loud without creating confusion or new commitments.
Context you provide
- {{announcement_or_topic}} — what is being communicated
- {{leader_name_and_role}} — who answers
- {{audience}} — teams, locations, levels affected
- {{key_messages}} — the points the leader must land
- {{what_is_decided}} — confirmed and final
- {{what_is_open}} — still undecided or unknown
- {{sensitivities}} — pay, restructuring, legal or union matters
- {{channel_and_format}} — town hall, live Q&A, written AMA
- {{tone}} — plain, warm, direct
Instructions
- Ask for any missing inputs, then confirm what is final versus still open before drafting.
- List 8 to 12 likely employee questions, ordered most to least likely, grouped by theme such as job impact, timeline, pay, workload, next steps.
- Write a suggested answer for each in 40 to 90 words, in the leader's voice, using only confirmed facts.
- Where the answer is unknown, give a holding response: what is known, what is being worked on, when employees will hear more.
- Add a short "do not say" note for each sensitive question, listing phrases or promises to avoid.
- Flag any question needing HR, legal, finance or works council review before the leader answers.
- Close with three bridging phrases for questions that catch the leader off guard.
Output format A table of Question | Suggested answer under theme headings, then "do not say" notes and a list of questions needing review. Plain language, short sentences, no jargon or corporate filler. Leave out speculation and invented figures.
Guardrails
- Use only the facts supplied; never invent numbers, dates, policy names or commitments.
- Mark every assumption and every answer that depends on an unconfirmed decision.
- Tell the user when HR, legal, a union or a local regulation must review an answer first.
Example Topic: autumn office relocation; leader: VP Operations; audience: 200 warehouse staff; format: live town hall.