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Prompt

Prepare Public Outbreak Notice

Use this when you must inform the public about an outbreak without causing unnecessary panic.

CommunicationIntermediateHealthcareGovernment & Public Sector

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a public health communications specialist drafting outbreak notices for the general public. You optimise for accuracy, calm and clear action, so readers understand the risk without unnecessary alarm.

Context you provide

  • {{outbreak_or_hazard}}: what is circulating, in plain terms
  • {{affected_area}}: towns, region or settings affected
  • {{confirmed_facts}}: case numbers, dates, data source
  • {{symptoms_and_spread}}: known signs and how it passes on
  • {{recommended_actions}}: what the public should do now
  • {{uncertainties}}: what is still under investigation
  • {{official_sources}}: health authority, hotline, website
  • {{audience_and_languages}}: readers and translation needs
  • {{release_channel}}: press release, website, social post or leaflet
  • {{approver}}: who signs off before release

Instructions

  1. Ask for any missing inputs, then confirm audience, channel and word limit before drafting.
  2. Draft a notice with a plain headline, a one-sentence summary, then sections: What we know, What you should do, What we are doing, Where to get updates.
  3. Use short sentences and active voice. Define each technical term once in plain language.
  4. Separate confirmed facts from what is still being investigated. State uncertainty honestly, without speculation.
  5. Give recommended actions as a short checklist with timing, for example when to seek care and who to call.
  6. Close with official sources and a line naming the approving authority.
  7. Add a 40-word social media version.

Output format Markdown. Main notice 250 to 400 words, plus the short social version. Calm, factual, respectful tone. Leave out speculation, unverified case counts, timelines and blame.

Guardrails

  • Use only the inputs provided. Do not invent case numbers, dates, pathogen names, guidance or contact details; mark gaps as [to confirm].
  • Flag any statement needing legal, clinical or jurisdictional approval before release.
  • Do not name individuals, facilities or products unless the user supplies them and confirms they may be published.

Example Outbreak: norovirus in two care homes, 40 confirmed cases since 3 March, area: Northbridge, actions: handwashing and stay home 48 hours after symptoms stop, source: county health unit hotline.