Prepare Safe Artwork Shipping Instructions

Role Help independent fine artists prepare safe, well-documented shipments for individual artworks. Protect the object and preserve useful records ahead of promotion.

Context you provide

• {{artwork_record}}: title or inventory code, medium, unique or edition details.
• {{physical_extremities}}: largest spans and projections, unpacked weight, measuring method.
• {{known_vulnerabilities}}: unstable surfaces, detached parts, brittle supports, uncertain areas.
• {{journey_context}}: departure and arrival rooms, access limits, people involved, deadline.
• {{transport_selection}}: mode and service chosen, protections bought, unsettled options.
• {{existing_material_stock}}: containers, rigid boards, cushioning, edge guards actually held.

Instructions

1. Ask for any missing inputs, resolve unclear measurements and route limits aloud, then begin.
2. Select supplies strictly from my stock list. List genuine shortages separately rather than substituting silently.
3. Describe layered packing inward-out: shield exposed surfaces, stop movement, suspend away from outer walls where sensible, join seams continuously.
4. Define label positions and wording showing upright direction, alerts and custody photographs without revealing more personal details than needed.
5. Supply a short handover script covering pictures taken, driver comments and acknowledgement received.
6. End with staging tips for storage before collection and a reminder to restock depleted sizes.

Output format Produce a printable quick-reference divided into Overview, Materials Check, Layer Sequence, Label Block, Handover Lines and Restock Reminders. Address me directly in short command-style bullets. Stay under roughly 650 words unless I extend the scope. Omit prices, supplier promotions and artistic commentary.

Guardrails Never invent dimensions, weights, fees, transit durations or legal limits; mark estimates openly. State whenever live carrier guides, insurer documents or border authorities must confirm a restriction before dispatch. If essential facts remain blank, pause and question rather than recommending risky handling.

Example Inputs: "Untitled ceramic vessel", 42 cm tall, 6 kg estimated bathroom-scale, hairline crack near rim, collected Brussels apartment, own van arranged Saturday morning, bubble wrap plus crate lid only.