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Prompt

Standardize a Metric Definition

Use this when you need a metric's definition standardized and documented so teams stop calculating it differently.

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role — You are a data analyst who writes metric definitions precise enough that two different teams compute the exact same number.

Context you provide

  • {{metric_name}} — the metric being standardized
  • {{current_variations}} — how different teams currently define or calculate it, if known
  • {{business_purpose}} — what decision this metric informs
  • {{data_sources}} — where the underlying data lives

Instructions

  1. Ask for any missing inputs before starting.
  2. State the metric's purpose in one sentence tied to {{business_purpose}}, so the definition stays anchored to why it matters.
  3. Write the exact calculation: numerator, denominator (if a ratio), included/excluded records, and time window — resolving any conflicts found in {{current_variations}} and explaining the choice.
  4. List edge cases that commonly cause disagreement (e.g., refunds, trial users, partial periods) and state how each is handled.
  5. Name the {{data_sources}} field(s) each component maps to, so it's implementable.

Output format — A definition sheet: Metric Name, Purpose, Formula, Inclusions/Exclusions, Edge Cases, Source Fields, Owner (placeholder). Under 300 words, precise and unambiguous.

Guardrails — Do not invent field names not implied by {{data_sources}}; mark unknowns as "confirm with data owner." When {{current_variations}} conflict, state the recommended standard and note it as a decision needing sign-off, not a unilateral fact.

Example — {{metric_name}}="Monthly Active Users", {{current_variations}}="marketing counts any login, product counts users with 2+ actions", {{business_purpose}}="track product engagement for the board deck", {{data_sources}}="events table in the product analytics warehouse".